Project Archivist, Menuez/Fuller Project
Stanford University - Stanford, CA

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There is a candidate identified for this position. Stanford University Department of Special Collections Project Archivist, Doug Menuez and R. Buckminster Fuller papers 100% FTE; 8-month fixed-term appointment Reports to: Principal Manuscripts Processing Librarian The Manuscript Unit is a division of Special Collections Department at Stanford University Libraries which houses 67 million manuscript pieces, supports Stanford University Libraries' robust acquisition program, and is responsible for the accessioning, processing, and cataloging of Stanford's manuscript collections. The collections range from papyrus and pre-1600 manuscripts to twenty-first century collections.

The division takes in an average of 1,800 linear feet of manuscript material a year. Formats include photography and artwork, audio and moving image recordings, born-digital files and artifacts. Responsibilities Under the supervision of the Principal Manuscripts Processing Librarian, Project Archivist is responsible for working independently for providing intellectual access to, organizing and completing processing for the Doug Menuez Photograph Collection, including liaison with donor and off-site vendor for digitization of selected images. They are also responsible for and for coordinating efforts with outside vendors when appropriate.

The Project Archivist will also be responsible for coordinating the digitization of selected materials within the R. Buckminster Fuller papers in collaboration with DPG. • Manage time in order to complete organization, re-housing and description of remainder of Meneuz papers within the 8-month period • Survey collection both to determine necessary work to re-house and create intellectual organization for collection • May analyze and propose workflow for editing of existing guide and digitization, including: appraisal, description levels, preparation of items for digitization, etc. • Must be able to work independently and make judgments and recommendations about content appraisal, especially for future digitization • Complete entering of the finding guide in Archivists Toolkit • Responsible for EAD output and clean-up of Accession records in Archivists Toolkit • Work on Special Collections' reference desk 2-hours/week • Report to Principal Manuscripts Processing Librarian regularly • Attend Project and Division meetings 2.• Meneuz digitization: o Preparing selected materials in Doug Meneuz collection for digitization o Coordinating work with donor and vendor regarding material being digitized o Refiling returning materials in a timely fashion 3.• Fuller digitization: o Select and prepare materials for digitization efforts o Coordinate with Digital Production Group’s coordinator and project manager to facilitate scanning of material o Update Fuller finding aid as needed Required/Qualifications: • MLS from an ALA-accredited program or equivalent with a concentration in archival studies • Undergraduate degree, preferably in life sciences or history of science • At least 2-3 years of experience working in archives or special collections including work as lead processor for larger or complex collections • Experience of cataloging and managing archives to recognized standards • Familiarity with collections management system Archivists Toolkit • Experience preparing materials for either in-house or outsourced digitization projects.

  • Experience with still images, preferred work with photographic negatives. • Demonstrated experience with creation of blogs or websites • Ability to complete projects on-time and on-budget • Demonstrated supervisory experience • Strong analytical, organizational and interpersonal skills • Demonstrated ability to communicate effectively, both orally and in writing • Experience in working within collaborative projects and building partnerships • Flexibility and adaptability; ability to think creatively • Ability to work independently and collaboratively in a production-oriented, team environment. • Demonstrated experience using judgment and initiative • Demonstrated ability to work independently and as part of a team • Must be able to lift 40 pounds.

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