Assistant Director - Administration - UT Facilities Planning
University of Tennessee - Knoxville - Knoxville, TN

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Regular Full-time, Paygrade 44, Salary DOE&Q


: Manage the administrative and program-wide planning processes for the Division of Facilities Planning whose mission is to administer the Capital Improvement Program for the University of Tennessee System. Manage division staff handling accounting, contracting, budgeting, information technology, and clerical functions. Initiate and implement processes to support capital budget management in accordance with University and State policy and requirements. Provide the administrative processes required by all Capital Improvements Program stakeholders.

Duties and Responsibilities:
Capital Budget Development and Support

  • Manage all processes for capital project budget requests, approvals, and project implementation reporting.
  • Manage division capital budget accounting processes for all funding sources and expenses.
  • Facilitate communications to establish capital project priorities.
  • Manage capital budget submittals to the State Building Commission, THEC, and the Tennessee State School Bond Authority in accordance with applicable policy.
  • Communicate to administrators the planned and approved capital project financial status.
  • Coordinate campus/institute capital project requests for infrastructure and facilities.
  • Prepare justifications for capital budget requests to THEC, the Department of Finance and Administration and the General Assembly.
  • Formulate, review, and revise policy relevant to capital projects.
  • Prepare issue briefings and communications for executive review of capital program.
Designer and Contractor Agreements

  • Manage administration of services procurements through solicitations and bidding.
  • Standardize effective design and construction contract provisions consistent with policy.
  • Develop and maintain UT Designers’ Manual containing instructions to the designers and design standards for performing services required for the project
  • Administer the Designer selection process in accordance with policy.
  • Serve as University coordinator and expert for RFPs/RFQs for project services.
  • Establish methodologies for alternate project delivery methods consistent with policy.
  • Coordinate Designers services in the bidding process and construction contract execution.
  • Manage preparation and processing of contracts with Designers for capital projects.
  • Manage Designer and Contractor payment processes.
  • Oversee state wage rate processes and other external agency requirements for contracting.
Division Administration and Management

  • Manage accounting, administrative, clerical, and information technology support.
  • Manage records for contract documents, disbursements, and correspondence.
  • Manage development of division budget and processing of invoices for division expenses.
  • Develop administrative process improvements through cross-organization teams.
  • Identify division needs for expertise and enlist such as required for projects related to budgeting, insurance, procurement, and technology.
Planning, Programming and Special Projects

  • Develop and maintain space standards and definitive design criteria for planning purposes.
  • Develop facilities programs in coordination with campus administrators and user groups consistent with campus priorities, master plans and capital budget process.
  • Participate in State level process and policy development as the University’s representative.
  • Manage Facilities Assessments of campus facilities for establishing capital project priorities.
  • Oversee application of special initiatives as required by UT, State, or regulators.
  • Administer performance contracting projects and other projects delivered by RFP process.

Applications should include a cover letter, a resume, and three references.

Required Qualifications:
A Professional Degree in Architecture or related field from an accredited institution (e.g., Engineering, Building Technology, Construction Technology), is required. A Graduate Degree in these fields or in management or administration is preferred. Professional registration is preferred.

Five years of related managerial experience.

Demonstrated ability to communicate effectively with University personnel, business professionals, and design/construction industry representatives required. Relevant experience in facilities design, construction, or administration for institutional facilities required.

Strengths in communication, both oral and written. Competency in standard office software systems. Excellent organizational and interpersonal skills. Ability to work independently. Knowledge of UT and Tennessee capital project processes. Ability to maintain perspective on organizational goals while engaged in achievement of detail tasks.



Primary Location



Facilities Planning



Job Posting

Feb 7, 2013, 8:32:35 AM

University of Tennessee - Knoxville - 17 months ago - save job - block