Administrative Assistant
Goldbelt, Inc. - Juneau, AK

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T i t l e : Administrative Assistant

D e pa r t m e n t : MRT Retail Sales Ho u r s of Work: 20-40 Hours

C a te g o r y: Seasonal F L S A S t a t u s : Non-Exempt

Sala r y / Gr ad e L eve l : DOE Da te App r ove d : 2/9/2013

Re p o r t s to ( S u p e r v i s e s / L iai s o n ): Retail Manager

S U MM A RY

The Administrative Assistant assists in the productive and efficient management of the office by performing administrative, operations, public relations and clerical duties and tasks specific to the position.

JOB D UT I ES

Maintain filing system.

Make travel arrangements.

Prepare awards and other company events.

Attend staff meetings.

Prepare reports for clients.

Compose correspondence or memorandum.

Schedule appointments.

Transcribe meeting notes.

Brief management on events relating to the company status.

Receives phone calls, answers questions and accurately routes messages.

Processes and sorts incoming and outgoing mail.

Gives and receives information requiring independent judgment or discretion regarding specific business of the company, by telephone or direct personal contact.

Maintains confidentiality of all company business.

Maintains inventory of supplies, prepares requests for purchasing office supplies.

Makes recommendations to management on company policies, events and/or other items as needed.

Must have a clear working knowledge of company policies, practices including all post operations.

Other duties as assigned.

NE C E SSA RY S K I LL S A ND KNOW L E D G E

Knowledge of personal Computer based workstations.

Knowledge of filing and recordkeeping.

Knowledge of business practices, correspondence and typing.

Ability to comprehend and follow oral and written instructions, procedures, and guidelines with capabilities to apply them to various situations.

Ability to operate office equipment such as copy machine, scanner, and fax.

Ability to prioritize, multi-task, work under stress, and work with frequent interruptions.

M I N I M U M Q U A L I F I C A T I ONS (e d u c a t i o n , e x p e r i e n ce, s k ill s )

High School Diploma or GED, and

Six month of experience that includes clerical task such as greeting clients, answering multi-line telephone, typing filing, sorting mail, entering data, receiving payments and maintaining logs, and

Clean criminal history, and

Clean driving record

WORK I NG C ON DI T I ONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The office is a non-smoking facility with designated outside-smoking areas.

Closing Date: 2/21/13

Goldbelt, Inc. - 17 months ago - save job - block
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