Administration Officer 1
State of Ohio - Franklin County, OH

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Works under administrative supervision from the Deputy Director 5 (DD5) to organize & coordinate activities of. Fixed Asset Inventory & Fleet Management for the Ohio Department of Youth Service (DYS), Finance & Planning: analyzes, evaluates & develops all policies & procedures related to Fixed Asset Inventory, Voyager Cards & Fleet Management; continuously analyzes & evaluates programs & makes changes accordingly to assure that programs are as efficient & fiscally responsible as possible; directs, analyzes, & evaluates work product of Facility Inventory Control Supervisors & Specialists, & facility staff responsible for the fleet as their work is related to program areas; independently advises Facility Deputy Superintendents, Business Managers, & Regional Business Operations Managers regarding policies/procedures/practices in program areas; develops/implements/manages DYS state-wide asset & fleet management database systems to continuously monitor & evaluate program areas
Manages & approves DYS purchases, maintenance, & required reporting for program areas: independently responsible for development & submission of DAS annual reports for fixed asset & fleet plan certifications; submits annual agency fleet plan & certification reports to DAS; submits annual fixed asset certification & certification of biennium physical inventory to DAS; approves all new vehicle purchase orders; approves & creates all Voyager purchase orders/invoices for Central Office fleet vehicle repairs & services; approves monthly invoices from Ohio Penal Industries (OPI); manages Central Office; establishes & implements guidelines & time frames for analysis & evaluation of program areas; prepares variety of reports based on evaluation & analysis of program areas; assures that fixed asset & fleet management inventories are continuously updated & accurate.

Train staff & conducts & attend meetings: trains management staff (e.g. business managers, etc) & technical staff (e.g. inventory control supervisors/specialists, fleet managers, etc.) on program areas; presents program information at Deputy Director, Business Manager, & other DYS state-wide meetings; serves as liaison & represents DYS with DAS staff involved in program areas; keeps updated on trends & new policies, etc. in program areas; manages/supports other area in Finance & Planning as needed (e.g. Records, Office of Information Services, etc.)
Serve as primary back up for vehicle assignments; all other administrative duties as assigned (e.g. attend statewide meeting, trainings & conferences represent DYS at all levels of state involvement, etc.), manages/supports other areas in Finance & Planning as needed (e.g., DD, Budgeting, Accounting, etc.).

Minimum Qualifications:

Completion of undergraduate core program in business or public administration or closely related area.

-Or 24 mos. exp. in administrative, management or supervisory position.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Major Worker Characteristics:

Knowledge of management principles/techniques; supervisory principles/techniques; budgeting; public relations; agency policy & procedures relating to program area*; employee training & development. Ability to define problems, collect data, establish facts & draw valid conclusions; write reports, policies, procedures & regulations; prepare & deliver speeches before general public; interpret extensive variety of legal material; handle sensitive telephone & face-to-face inquiries & contacts with public & governmental officials; establish friendly atmosphere as manager of division.

(*Developed after employment)

State of Ohio - 17 months ago - save job - block
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