Director of Advancement Services
The Claremont Colleges - Claremont Graduate University - Claremont, CA

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Starting Salary:Dependent Upon Qualifications
Closing Date: Until Filled

The newly created position of Director of Advancement Services will be an integral member of Office of Advancement. Reporting to the Vice President for Advancement and supervising a staff of three, the Director of Advancement Services will work closely with the Senior Director of Development and the staff in the Office of Advancement, with the Senior Vice President of Finance and his staff, and the staff in the office of the Claremont University Consortium. With Claremont Graduate University embarking on a major campaign the Director of Advancement Services will play an essential role in the office and act as the liaison to various key staff members across the University.

There are three principal areas under the supervision of the Director of Advancement Services in the Office of Advancement. They are: 1) research and prospect management 2) business information management, and 3) gift reporting, financial reconciliation, and fundraising systems support.

Research and Prospect Management
  • Supervise the Senior Research Analyst and assure accuracy and the timely submission of reports and biographical data.
  • Oversight of the preparation of thorough, accurate, and concisely written research reports which may include biographical information, financial information, potential for philanthropic support, areas of interest, and affiliations on individuals; as well as research on corporations and foundations.
  • Work with Vice President, the Senior Director of Development, and the Senior Research Analyst to develop a menu of routine report formats that serve the needs of the Office of Advancement in its fundraising efforts.
  • Monitor progress toward annual and capital fundraising goals; disseminate routine reports to Development staff, the President, and the Board of Trustees, as requested by the Vice President for Advancement.
Data Base Administration
  • Supervise Data Services staff to assure timely and accurate data base management.
  • Create documentation of biographical data entry procedures.
  • Work with the Vice President and the Senior Research Analyst to develop an annual and long term operational plan for the use of the database as a strategic tool for the Office of Advancement.
  • Assist with the tracking of major gift prospects to ensure that they are properly coded in the database, and that they receive attention from Advancement staff and/or the President and Board of Trustees.
  • Database administration, oversight of report programming, and biographical records maintenance.
Gift Reporting
  • Supervise the Gift Accounting Specialist and Data Processing staff.
  • Ensure that all gifts are properly and correctly coded in the system, that pledges and pledge payments are accurately tracked, and that matching gifts are credited correctly.
  • Assist in the creation of accurate documentation for all gift and pledge entry procedures.
  • Works closely and collaborates with the staff in the Office of Finance & Administration and the Claremont University Consortium Financial Services on gift and pledge reconciliation and reporting, particularly at fiscal year end.
  • Provide data and documentation needed for annual audit.
The ideal candidate will be self-motivated, reliable, and flexible; at least 5 years of progressively responsible experience in advancement services, with experience in a higher education setting preferred or any combination of education, training, or experience that provides the required knowledge, skills, and ability; knowledge of fundraising and other database reporting software such as Millennium, Raiser's Edge, Target Analytics, and/or P!N preferred; experience evaluating and rating prospects using wealth screening data particularly during a comprehensive campaign; knowledge of accounting and financial accounting methods; ability to use advanced computer functions; ability to utilize standard statistical practices in decision making; excellent analytical and quantitative skills; gain cooperation from, and collaborate with individuals or groups over whom there is no direct authority in order to accomplish program goals; responsibility and accountability for meeting departmental goals and objectives; highly developed initiative, good judgment, and the ability to maintain strict confidentiality and discretion; ability to formulate, develop and implement proactive research strategies to identify new major gift prospects; keen attention to accuracy and detail; skilled in synthesizing, interpreting, and communicating information gathered from a variety of diverse sources; exceptional writing, interpersonal, editing, and communication skills; high level of knowledge of Microsoft applications such as Word, Excel, and Outlook; familiarity and understanding of IRS regulations regarding tax issues and CASE standards for reporting a must; experienced leader and mentor and ability to supervise direct reports/support staff; excellent communication skills, including the ability to translate fundraisers' needs into technical output; strong analytic and organizational skills; ability to manage projects and workflow, multiple tasks and projects and maintain a fluid concept of time-sensitive priorities utilizing resources effectively. BA/BS degree or any combination, training or experience that provides the required knowledge, skills and ability.