The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow's physicians, scientists and other health professionals.
The Dean of Medicine has an outstanding opportunity for a full-time Clinical Curriculum Operations Manager . The Clinical Curriculum Operations Manager serves as the chief administrative manager for the clinical curriculum for the School of Medicine and reports directly to the Associate Dean for Curriculum. This position is responsible for all planning and administrative processes surrounding the clinical curriculum for over 900 medical students across seven first-year campuses. The Manager position provides critical communication between the Curriculum Office and the Office of Academic Affairs, 180 regional third and fourth year teaching sites, and the School’s staff and faculty throughout the Washington, Wyoming, Alaska, Montana and Idaho (WWAMI) region. The position works closely with the Director of Academic and Learning Technologies and the Director of Student Affairs and Registrar.
Duties and Responsibilities
Coordinates and Maintains Policies and Procedures for Management and Administration of the Clinical Curriculum
Develops, maintains and coordinates policy and procedure documentation for the management and administration of the Clinical Curriculum.
Works with 18 School of Medicine clerkship coordinators and 9 WWAMI regional coordinators to collaborate on curriculum policies, procedures, and information system implementation to include the School of Medicine registration and management administrative system (E*Value).
Serves on a weekly E*Value implementation committee representing clinical curriculum requirements to include student/staff evaluations, site information, and other required and elective curriculum questions/issues.
Works with Director of Student Affairs and Registrar on clinical curriculum issues that affect the scheduling of students into required and elective clerkships.
Works with the Curriculum Program Operations Specialist to oversee the new clerkship application process.
Serves as Academic Affairs liaison to the School of Medicine department clinical clerkship coordinator group. Works closely with coordinators on quality improvement issues related to the medical student clinical curriculum.
Sets the clinical calendar for Academic Affairs, School of Medicine.
Sets eValue timeframes, set-up and multipliers.
Solicits availability for clinical rotations and sets availability in eValue
Manages the Curriculum Catalog and Website
Works with Curriculum Manager to develop and update basic science curriculum in catalog format and website information as required.
Develops and updates clinical curriculum in catalog format and website information as required.
Works with Director of Academic and Learning Technology to incorporate curriculum catalog into a useful, searchable and easily updateable document with a web presence.
Works on an annual process to update the curriculum catalog along with changes necessary for the changing curriculum.
Lead Clinical Curriculum representative to E*Value and other technical responsibilities
Assumes primary responsibility for the set-up of clinical curriculum for 900 students in E*Value and works with the Administrative Specialist to review, update and maintain data in E*Value and representation of the curriculum on websites and curriculum catalogue.
Works with SOM registrar to implement and improve systems of reporting class lists and grades and assists in the development of instructions to faculty regarding compliance with federal FERPA regulations.
Works with SOM registrar and staff on troubleshooting and improving the E*Value system of scheduling and set-up and content.
Special Projects and Other Duties as Assigned
Responds to requests from external organizations
Researches and compiles data and responds to curriculum related surveys from outside institutions.
Meets with visiting faculty and students from other institutions to introduce them to UWSOM curriculum.
Collects data and information and provides reports for inclusion in the Academic Affairs annual report.
Works with the Director of Curriculum on coordinating and integrating projects impacting all four years of the medical school curriculum.
Impact to the University
This position directly impacts the scope and quality of instruction of School of Medicine medical students during their first four years of medical school. The Clinical Curriculum Operations Manager ensures that all clinical curriculum elements are up-to-date, consistent with Curriculum Committee recommendations, and communicated to the Associate and Assistant Deans and faculty across the seven WWAMI teaching sites. The Manager must also ensure that all approved curriculum meets compliance and accreditation standards as established by Liaison Committee on Medical Education, federal, state and university regulations, and other requirements as are appropriate. If an individual without a sophisticated understanding of the specific laws, accreditation standards, and local policies and procedures is not hired to perform these job responsibilities, then the UW School of Medicine could lose its accreditation and potentially not be allowed to provide medical education for its medical students.
This position will have frequent contact with the School’s academic and administrative leadership. This includes serving as a critical interface with the Vice Dean for Academic Affairs, the Associate Dean for Curriculum, the Associate Dean for Student Affairs, the Associate Dean for Multicultural Affairs, the Pre-Clinical Program Assistant Deans based throughout the WWAMI region, SOM curriculum chairs, faculty (both based in Seattle and outside Seattle), and the medical students on any number of complicated curricular issues. This position requires a high degree of independent decision-making and problem-solving skills, along with the ability to prioritize many competing tasks from students, faculty and Dean’s Office staff. With the regional orientation of the medical school, the Manager must be service-oriented and customer-focused, able to address questions, problems, or concerns from faculty, staff and students across the WWAMI region in a professional, prompt and confidential manner. With the expansion of the medical school and related curricular challenges that lie ahead, the position will require the ability to multitask, prioritize job responsibilities, and work effectively with faculty, students and staff.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor of Arts or Bachelor of Science Degree
Proven administrative, financial and problem-solving skills.
Computer proficiency with spreadsheets, word processing and databases in a Windows environment.
Ability to interpret and communicate to others complex policies and procedures.
Proven leadership and strong oral and written communication skills.
Demonstrated experience working in large, highly structured environments.
Ability to work independently with a high degree of reliability, accuracy and productivity.
Ability to handle confidential information responsibly.
Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
Proven track record in exercising discretion and independent judgment effectively in decision-making processes.
Ability to work across multiple levels of an organization to achieve results.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Advanced degree in Business, Health or Educational Administration or a closely related field.
Condition of Employment:
A satisfactory outcome from a criminal background verification may be required prior to hire.
The position requires the employee to work beyond a normal work week (e.g. more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings.
Part of the application process for this position includes completing an on-line cover letter assessment to obtain additional information that will be used in the evaluation process. The cover letter assessment will appear on your screen for you to complete as soon as you select "Apply to this Position" on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.