Basic Requirements:
High School diploma, GED, or equivalent knowledge with four years of related experience. Bachelor's degree in a related field is desired. Ability to solve problems with supervisory consultation or by following procedures. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies departments through effective communication. Good written, oral, and interpersonal skills with a proven ability to effectively interact with all levels of employees. Strong knowledge of Microsoft Office Suite and EndNote is desired.
Description
The Institute of Medicine serves as adviser to the nation to improve health. Established in 1970 as the health arm of the National Academy of Sciences, the Institute of Medicine is an independent, nonprofit organization that works outside of government to provide unbiased and authoritative advice to decision makers and the public.
The Board on Children, Youth, and Families (BCYF) brings a multidisciplinary, and evidence-based perspective to bear on the development of policies and programs for children, youth, and families, drawing upon the collective knowledge and analytic tools of the behavioral, health and social sciences. The Board also fosters the recognition that children, adolescents, and families constitute unique populations whose important differences are often not addressed in public policy and program development discussions or the organization and financing of health and human services.
JOB SUMMARY:
The Senior Program Assistant performs clerical and administrative duties for assigned program(s)/project(s) under minimal supervision. Performs administrative tasks. Coordinates logistical and administrative aspects of meetings.Writes, edits, and formats routine correspondence.Interfaces with committee members and performs duties involving committee activities.May participate in research efforts including collection, assembly, and tabulation of data, as well as researching and summarizing literature.May guide work of program assistants and temporary staff.
ESSENTIAL JOB DUTIES:
1. Performs clerical and administrative tasks including word processing, copying, faxing, filing, answering and screening calls, writing and editing correspondence, and compiling and coordinating mailings.Creates, maintains, and updates records, databases, and files.
2. Coordinates logistical arrangements for committee meetings.Assembles and reproduces agenda books and briefing materials.Provides administrative support for meetings. Coordinates travel and lodging arrangements.Selects menu and arranges for support services.Registers attendees.Provides assistance at meetings and resolves issues.
3. Performs basic research activities, including literature searches for staff and committee members.Gathers references.May participate in other research efforts including collection, assembly, and tabulation of data and summarizing literature.
4. Prepares vouchers and reviews and processes travel expense reports.
5. Inputs edits and proofreads reports.Formats text and publications. Coordinates with printers/publishers to have materials printed.
6. Responds to inquiries and follows-up on communications.Communicates with members, sponsors, or other external customers, answering questions and providing information.
7. Performs administrative-related Federal Advisory Committee Act (FACA) compliance tasks.
8. Attends meetings, training classes, and workshops.
9. Mentors and trains new support staff.Coordinates temporary help and may supervise work of temporary staff.
10. May update and maintain web pages.
washingtonpost.com - 9 months ago
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