was initiated in 1978 to honor the late senator and vice president and his life-long commitment to international cooperation and public service. The Humphrey Fellowship Program brings accomplished mid-career educators from developing nations to Vanderbilt’s
Peabody College of education and human development
for an academic year to study, gain professional experience and foster cultural exchange. The program provides a basis for lasting ties between local residents and the fellows and strengthens the global exchange of knowledge and experience.
The individual selected will plan, coordinate and execute either a) events or b) one or more programs/services for Vanderbilt students/staff/faculty or the community at large. Events or programs/services are expected to continue or repeat periodically without significant change and/or expansion.
Key Functions and Expected Performances:
Plans and develops the event or program/service in order to meet established goals, objectives and timeliness.
Provides input into the establishment of goals and objectives for the event or program/service.
Determines the content and details of the event or program/service.
Continuously compiles, reviews and analyzes event or program/service outcomes against the established goals, objectives, and timeliness.
Recommends improvements to the event or program/service.
Identifies, researches, and selects the facilities necessary for the event or program/service. Schedules facilities as appropriate.
Solicits volunteers, students and /or other staff members to help in the execution of the event or service.
Develops marketing proposals for the event or program/service.
Determines what marketing efforts are needed and creates budgetary proposals to carry out those marketing efforts.
Designs promotional materials for the event or program/service or contracts with internal or external partners to develop such communications.
Ensures quality, consistency, and effectiveness of all marketing communications.
Acts as a liaison for the event or program/service by answering inquiries, providing information, and addressing concerns.
May act as spokesperson for the event or program/service in local media.
Plans and leads the execution of the event or program/service.
Develops the overall logistical plan necessary to successfully carry out the event or program/service.
Plans the timeline for the set and breakdown of the facilities.
Writes specifications, negotiates and monitors agreements for the procurement of services, supplies and equipment, according to University Purchasing policies and guidelines.
Maintains appropriate documentation of the event or program/service to ensure compliance with Vanderbilt policies and procedures, as well as those of the funding source, if external.
May be empowered to make on-site decisions to resolves problems brought forth by participants, suppliers and vendors.
Provides budgetary management to the event or program/service.
Creates the budgetary proposal for the event or program/service and secures necessary approvals.
Has responsibility to ensure that the event or program/service is executed on or under budget.
Monitors expenditures and makes decisions on allocation of funds throughout the event or program/service.
Makes purchases and requisitions items needed. May have signature authority for such purchases and requisitions.
May manage staff, students and volunteers supporting the event or program/service.
Determines appropriate staffing levels for the event or program/service.
Hires, trains and supervises volunteers, student workers, or staff for the event or program/service.
Coordinates or provides for the training of staff as needed.
Makes salary determinations for students and staff in accordance with University policies & practices.
Conducts or contributes to the annual performance evaluations for all staff and student workers.
Preferred Education, Skills, and Experiences:
Proficient in Microsoft Office Applications
2+ years of event planning experience preferred
Must be a team player
Excellent communication skills (verbal and written)
Service-oriented toward faculty, students, academic administrators, as well as other internal/external clients
Excellent project management skills
Must be organized
Additional Information:
This is a full-time position (40 hours per week).
Days are typically Monday - Friday from 8:00 a.m. - 5:00 p.m. The candidate selected must be able to work night and weekend events as deemed necessary and some overnight travel is required for a few events.
Salary is $2,426.67/month - $2,833.33/month dependent upon education and experience.
Background screens will be performed and education will be verified prior to employment. Please be prepared to provide required information and/or documentation.
Basic Qualifications
This position requires Bachelor's and 1 year of experience or the equivalent.
Vanderbilt University - 13 months ago
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