Assistant District Utility Administrator
Florida Department of Transportation - Bartow, FL

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Applicants, please apply through People First. Go to: http://www.myflorida.com/

Description:
Working Title: ASSISTANT DISTRICT UTILITY ADMINISTRATOR
Broadband/Class Code: 17-2199-03
Position Number: 55005164-51159127
Annual Salary Range: $55,000.00 - $62,000.00
Announcement Type: Open Competitive
City: BARTOW
Facility: BARTOW CAMPUS
Pay Grade/ Pay Band: BB009
Closing Date: 5/23/2014

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

146 / Utilities

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

POSITION NUMBER: 55005164
BROADBAND OCCUPATION: Engineering, All Other

Completed State of Florida applications are required and should be submitted on-line through this website. If you need assistance, call 1-877-562-7287 (TTY applicants call 1-866-221-0268), and a People First customer service specialist will assist you. Current State of Florida Applications may be faxed to People First @ 1-888-403-2110. All applications must be submitted by 11:59 P.M. Eastern Time on the closing date, or unless otherwise specified in the advertisement.

POSITION LOCATED IN: District One, Bartow, Florida
CONTACT PERSON: Shirley McCrary
CONTACT PHONE NUMBER: (863) 519-2767

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications.

POSITION DESCRIPTION: Supervises by communicating, motivating, training, evaluating, planning, and directing work of employees. Oversees technical aspects of the District Utility Office providing training, on-going guidance and technical assistance to staff. Manages and supervises the District Utility Office in the absence of the District Utility Administrator. Assists with the management and direction of the activities of the District Utility section. Promotes the Department’s business model and contributes to the success of the Department’s goals, mission and vision. Provides utility coordination guidance and training that is consistent with Florida Department of Transportation (FDOT) and Federal Highway Administration (FHWA) policies to all involved stakeholders.

Reviews and verifies the production documents submitted by in-house and/or consultant utility staff such as utility work schedules plans and utility permit applications to ensure compliance with the Department’s Utility Coordination Process. Reviews and approves consultant invoices through the Consultant Invoice Transmittal System (CITS). Plans, organizes, coordinates and schedules
assigned work for the District Utilities Office staff. Ensures equitable distribution of workload. Provides guidance consistent with FDOT policies. Monitors the progress and status of projects assigned to the District Utilities Office. Provides input to District Utilities Administrator to ensure that adequate support is provided for utilities activities through the use of in-house and consultant personnel. Communicates to the District Utilities Administrator any anticipated problems or controversial project issues and assists in their resolution.

Manages the District Utilities Subsurface Utility Engineering (SUE) contracts. Monitor task work orders for billing accuracy prior to approval. Approve task work orders through (CITS). Reviews and coordinates SUE requests from multiple departments and ensures that all work is completed timely and accurately prior to submittal.

Provides technical utility support to all Department offices from project development through construction, as required. Acts in an advisory capacity in the coordination of utility adjustments. Provides interpretation and direction in application of utility policies and procedures, Utility Accommodation Manual, and other issues related to utilities. Ensures that adequate support is provided to Department offices in resolving issues or provides reviews or information as necessary.

Represents the FDOT as a utility liaison contact for the coordination of highway improvement projects within the District’s five-year work program. This includes advising utility agencies of the District's proposed construction schedule. Acts as an advisor at preconstruction conferences between FDOT, contractors and utilities to minimize delays during construction. Coordinates with project engineer and utilities any changes which require supplemental agreements or change orders during construction. Investigates and reviews utility construction delay claims. Reviews and approves final invoice for payment to the utility company.

Answers Utility Permit related questions from the local operations centers and outlaying areas for permits in the Department's Five Year Work Program. Assists in Utility Permit Process training for new employees in the operations centers. Handles all utility permit revisions by ensuring the revisions are coordinated between the Design Consultants/Engineers of Record and the Department's Project Managers for the redesign of plans, and submitting revised permits to the local operations centers for distribution to permitees.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of Utility Agreements; Knowledge of the Utility Accommodation Manual (UAM) Plans Preparation Manual (PPM) and Construction Project Administration Manual (CPAM); Knowledge of Florida Statutes, Florida Administrative Code and FHWA policies as they relate to utility installations in the Department’s right of way; Knowledge of Work Program, Financial Services, Right of Way and Legal functions as they relate to utility agreements; Knowledge of roadway and bridge design and construction techniques as they relate to utility installations in the Department’s right of way; Knowledge of project scheduling; Knowledge of leadership practices. Skilled in acting as a liaison to other areas of the Department, consultants, public and private utility agencies/owners, other government agencies, the public and other stakeholders; Skilled at performing field investigations; Skilled in operating a computer and utilizing Microsoft Office Programs (Excel, Word, etcetera) and understanding of Mainframe databases; Skilled in effectively communicating technical information, public speaking, written and verbal communication, and the development of presentation materials. Ability to manage and supervise personnel using the Department’s procedures and policies; Ability to establish and maintain effective working relationships with others and work as a team player; Ability to remain calm and effective under pressure. Ability to plan, organize, prioritize and delegate the delivery of multiple projects; Ability to review roadway, bridge and utility design plans; Ability to maintain accurate records; Ability to review roadway, bridge and utility design plans; Ability to oversee consultants providing work products to the Department as they relate to utility installations within the Department’s right of way; Ability to review, track and approve invoices.

SPECIAL NOTES: Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The Department of Transportation hires only U.S. citizens and lawfully authorized alien workers. An Employment Eligibility Verification check will be conducted using the U.S. Citizen and Immigration Services’ electronic database (E-Verify) on each new employee.

The Department of Transportation supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Transportation is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.


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