Reports to: Operations Manager
Classification: Full Time, Salary Exempt
Duration: Temporary, dependent on grant funding
Location: Los Angeles
Position Summary :
We Care Enough To Act (WCEA) is a non-profit community organization that focuses on outreach and education of health care programs and assisting in the enrollment of individuals into these programs. Our goal is to provide the highest level of access and choice to health care programs access and choice for Californians. This organization is an outcome of the Affordable Care Act and the initial support for its development comes from SEIU-UHW-West.
The Accountant plays an important role in the financial well-being of WCEA. The Accountant performs a variety of professional accounting functions ensuring that all financial data is recorded consistent with established policies and procedures. The Accountant is responsible for payroll, benefits, accounts payable and accounts receivable and supports human resources functions. S/he works closely with WCEA’s managers to ensure compliance with Federal and State regulations so that the organization’s outreach and enrollment efforts move forward. S/he works closely with SEIU-UHW Accounting Staff on financial reports. S/he must be willing to travel, flex their hours for campaign needs, and proactively anticipate program needs and challenges. Prompt and daily attendance is required. The candidate must be able to multi-task, and feel comfortable working in a fast paced setting. S/he must be a team player and committed to social justice.
Essential Job Functions:
Performs key business office functions and provides overall support to the Managers and special project work for the Operations Manager.
Manage core business functions of accounts receivable (A/R) and accounts payable (A/P), including vendor relations, and file maintenance. Process and post financial transactions such as setting up vendor and project accounts, post invoices, check requests, expense reimbursements in QuickBooks.
Process bi-weekly payroll for employees. Process internal and government employment statistical reports as required and coordinate the distribution of annual 1099, 1042 and W-2 forms.
Process cash receipts (including bank deposits) and foundation grants.
Prepare monthly/annual reconciliation of general ledger accounts.
Assist in year-end closing and annual audit.
Work with UHW accounting staff on monthly and annual financial reports, including reports for the officers and annual audit, worker’s comp audit and similar reports.
Assist in maintaining schedules of prepaid expenses and accrued liabilities.
Develop and maintain various spreadsheets, analyses and budgets as required.
Support human resources with new employee tax paperwork and benefits enrollment. Create and maintain HR/payroll files for the organization’s staff. Verify that all hiring and tax documents on the checklist are completed by new employees.
Assists human resources in orienting new employees about the organization’s policies and procedures, such as weekly plans, attendance records, and expense reports.
Assists WCEA staff and officers with a thorough understanding of the organizational requirements; tracks, maintains and reports on the requirements.
Create and maintain vendors and staff reimbursement files.
Attend and participate in WCEA’s meetings, assist with agenda preparation, and follow up on work from meetings as needed.
Receive mail and phone calls for the organization.
Maintain adequate office supplies for accounting and HR functions.
Assist with proofing and tracking of documents, letters, and files.
Works on special projects, as assigned by managers.
Other actions as needed, such as meeting note taking, ordering food, and materials preparation logistics.
Three or more years of experience with accounting
Two years of experience in payroll processing
Experience, knowledge and understanding of double-entry bookkeeping including journal entries, credit and memo adjustments. General understanding of General Accepted Accounting principles (GAAP).
Demonstrated ability to type 55 wpm
Valid driver’s license and car insurance
Bachelor’s Degree in Accounting or equivalent
Experience and Skills Preferred:
Experience using QuickBooks software
Experience working for non-profit or union
Bilingual language skills
Skills and Abilities Desired:
Excellent communications skills, both written and verbal.
Excellent organizational skills, prioritization and follow through skills and ability to manage the workload volume.
Excellent attention to detail.
Able to work with people from diverse backgrounds and cultures and work independently as part of a team.
Able to manage multiple competing priorities, and work well in a fast paced environment.
Comfortable and willing to take on new tasks and learn new programs.
Comfortable with last minutes projects and changes.
Computer Skills Desired:
Knowledge of MicroSoft Office software – Word, Excel, Access, PowerPoint and Outlook
Able to utilize and maintain various databases.
Proficient at using the internet to seek information and process online forms.
Able to sit at a computer workstation for extended periods (up to four hours at a time) typing.
Able to lift up to 10 pounds and occasionally lift/and or move boxes up to 20 pounds.
Able to bend and stoop.
This is a full time temporary position with benefits. Salary is commensurate with experience.
WCEA is an affirmative action employer and encourages applications from all qualified candidates regardless of gender, ethnicity, age, sexual orientation, marital status, religion or disability.
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