Major Projects Coordinator
Boston Public Schools - Boston, MA

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The Organization
A leading American historian has called the Public Library of the City of Boston "one of the five great libraries of the world."

Well over 3.5 million people visit the Boston Public Library every year to use its collection of 8.9 million books. Another 7 million people connect with the BPL through its website www.bpl.org to take advantage of its many services and its growing collection of electronic resources, downloadable media and digitalized rare books and manuscripts.

Among its preeminent collections, the BPL holds a first folio by William Shakespeare; original music scores by Mozart, Prokofiev and others; and the personal library of President John Adams. In addition, the BPL is home to the renowned Norman B. Leventhal Map Center, which includes over 200,000 historic maps and 5,000 atlases documenting the evolution of the printed map.

Over 12,000 programs and classes attract thousands of residents from across the diverse neighborhoods and cultural groups that make up the city. Award winning online and in-library homework assistance sessions, ESL and literacy classes, are also a popular draw.

The BPL is a department of the municipal government of Boston and a statutory charitable organization governed by a board of nine distinguished trustees appointed by the Mayor.

Position Overview
The Major Projects Coordinator assists in the implementation of system-wide improvements and initiatives organized as major and/or capital projects of the Boston Public Library, ensuring projects and initiatives are aligned with the vision and strategic plans of the Boston Public Library, state of the art thinking about the future of library services and current best practices in the field of public library services with a particular focus on both space - layout and design. This role is part of the library project management office, and coordinates project activities in conjunction with Library management, City of Boston colleagues and other stakeholders as assigned. This individual also acts as the project manager on a number of system-wide projects. Day to day duties involve coordination of complex projects involving multiple areas of library operations and services, responsibility for guiding major capital projects and operating initiatives. Key skills include: facility renovation, design and construction management, project management, communication and an appreciation of public libraries.

Reports to
Major Projects Program Manager or delegate

Supervises
None

Scope of Responsibility
1. Is responsible for all internal coordination and oversight of assigned BPL capital or major projects and acts as a liaison to the City of Boston's Property and Construction Management department, as well as other key BPL and City of Boston departments and personnel. Will coordinate with internal and external partners on all aspects of project oversight and provides a supporting role as a liaison for scheduling, managing operational impacts, and maintenance of BPL project documentation.

2. As the Library's representative, participates in the written review of documents prior to bid, awarding of contracts and review of change orders, to ensure alignment with BPL goals.

3. As the Library's representative assists with the review of designs, plans, drawings and specifications using computer assisted design (CAD) software at a basic level.

4. As the Library's representative, using formal or informal knowledge of construction procedures, reviews on-site work with key project leadership personnel, to ensure alignment with BPL goals and ensures progress reports are available for BPL stakeholders following visits.

5. Oversees a minimum of 1-2 BPL projects at various stages of work, including FF&E focused projects, in additional to a small number of critical mid-size projects.

6. Schedules and attends meetings, prepares meeting materials, develops agendas, and ensures minutes are available particularly for internal project team meetings, as appropriate.

7. Assists in the development and execution of communications plans on a program and project basis.

8. Initiates and maintains appropriate working relationships with staff within the Library and with other city departments and partners.

9. Conducts research and surveys current industry standards with respect to recent/current innovations and thinking on the future of library services relevant to specific projects and goals. Helps determine projects goals for space and programming activities, including the development of goals, metrics for success and evaluative measures to assess progress and ongoing improvement.

10. Performs other related and comparable duties as assigned.

Competencies
1. Ability to identify, plan, and prioritize job responsibilities and tasks and determine and implement project timelines.
2. Ability to translate conceptual goals into realistic and actionable tasks and timelines.
3. Ability to manage resources, timelines and deadlines, and budgets.
4. Ability to multi-task, set priorities and manage to institutional priorities.
5. Ability to identify risks and constraints and to develop and execute mitigation strategies.
6. Ability to execute library policy.
7. Ability to plan and supervise the work of others.
8. Ability to demonstrate vision, strategic thinking, initiative, collaboration, flexibility and adaptability; and willingness to embrace change.
9. Ability to work collaboratively and proactively with various advisory groups and levels of staff in a team environment.
10. Ability to work independently and to initiate proposals for implementation.
11. Excellent communication, public speaking and presentation skills are essential.

Qualifications
1. Education - Bachelor's Degree in Architecture, Urban Planning, Business Administration; or Bachelor's Degree in another field combined with Project Management (PMP) certification or equivalent.

2. Experience - Minimum of 2 years related experience in residential, commercial and/or institutional planning, renovation or construction projects.

3. Requirements - Knowledge and understanding of construction practices and general municipal contract processes preferred. Valid driver's license required.

4. Residency - Must be a resident of the City of Boston upon the first day of hire.

5. CORI - Must successfully clear a Criminal Offenders Record Information check with the City of Boston.

6. Ability to exercise good judgment and focus on detail as required by the job.

Terms:
Union/Salary Plan/Grade: PSA/P-3
Hours per week: 35

Please refer to the Salary Information section on the Boston Career Center site for more information on compensation. For each Salary Plan, salaries are listed by Grade and Step.

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