The Planner Buyer Scheduler (PBS) function falls within the Materials Management Department, and is responsible for the management of materials and schedules to ensure customers order promise dates are met. The PBS communicates with the Customer Service Representative and Manufacturing Director prior to acceptance and scheduling of the order, to establish if customer request dates can be met. Once the order is processed, the PBS will ensure all materials will be available to fill the customer order and that sufficient resources will be available. The PBS is responsible for defining order-specific billing commitments, and ensuring that such commitments are achieved.
Performs all tasks associated with the planning, buying and scheduling of all components and resources to support the production schedule. Has overall responsibility for ensuring correct, sufficient materials and resources will be available to manufacture customer orders as agreed upon.
Ensures that all components that are required to support customer orders are on site and released when needed. At the same time, ensures that only components that are needed for the given time period, are procured, and is measured for performance in terms of Days Inventory on hand.
Specific Duties, Activities, and Responsibilities:
Is responsible for the planning and procurement of all material components required to complete the job. Ensures customer orders are being handled in the appropriate priority.
Must ensure that sufficient material is available to support production, while not procuring excessive inventory that will be prone to obsolescence. Serves as Master Scheduler to schedule orders into Fill and Lyo lines to optimize key operational metrics of On Time Delivery and Order Cycle Time. Ensures customer service levels, as reflected by On Time Delivery and Cycle Time (or other appropriate metrics) are maximized. Establishes and modifies Kanban Bin/ROP signal levels based on adjustments in the production plan. Creates and tracks general Purchase Orders. Communicates order progress and status updates companywide.
Tracks customer supplied materials to ensure material is available and released to meet schedule and QA release timelines. Interprets and communicates special requirements to appropriate personnel. Verifies and monitors receipt of data, specifications and materials required to meet production schedule. Monitors and maintains inventories and inventory reporting. Enters appropriate information into the Product Master, Bills-of-Material, Process Specs, etc. Meets frequently with Customer Service Representatives and Line Managers to review order statuses and to provide feedback regarding outstanding required information. Creates, Monitors and updates the manufacturing work orders in the ERP system as required.
Monitors and updates production schedule. Participates in customer meetings, as needed.
Supports projects and miscellaneous activities as deemed appropriate by the Materials Manager.
To perform the job successfully, an individual should demonstrate the following competencies :
Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service ; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Visionary Leadership - Displays passion and optimism; Inspires respect and trust; Mobilizes others to fulfill the vision; Provides vision and inspiration to peers and subordinates.
Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue ; Conserves organizational resources.
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions ; Uses equipment and materials properly.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
Education and/or Experience:
Bachelor's degree (B. A.) in materials planning and procurement preferred or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
To perform this job successfully, an individual should have knowledge of Accounting software; Manufacturing software; Spreadsheet software and Word Processing software. Intermediate to advanced MS Excel skills are required.
Other Skills and Abilities:
· Read, understand, interpret, and apply technical writing and instruction
· Demonstrate intermediate/advanced math and calculating skills
· Demonstrate strong computer skills
· Provide expertise in analysis, organization, and problem solving
· Prioritize and meet deadlines
· Understand and implement Kanban/MRP inventory systems
· Understand regulatory requirements
· Demonstrate effective written and verbal communication
· Ensure timely, accurate record keeping
· Assist in other duties as needed to meet business requirements
· Must be comfortable within a high paced ever changing environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; risk of electrical shock; explosives; risk of radiation and vibration. The noise level in the work environment is usually quiet.
OSO BioPharmaceutical Manufacturing, LLC - 22 months ago