ADMINISTRATIVE COORDINATOR 4
Louisiana Department of State Civil Service - Alexandria, LA

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FLEXIBLE QUALIFICATIONS:
Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:
Training in a business, office machines, secretarial science, or closely related curriculum in a business school or technical institute will substitute for the required experience on the basis of one month of full-time training for one month of experience.

Completion of a Secretary, Executive Assistant, or Office Systems Technology program of at least twelve months duration approved by the Department of Civil Service from a business school or technical institute will substitute for two years of required experience. For less than completion of the program, credit will be allowed under the first paragraph for substitutions. All training must have been resident study.

An Associate Degree in Office Systems Technology from a Louisiana Technical College will substitute for all of the required experience.

College training may be substituted for the required experience on the basis of thirty semester hours for one year of experience.
An Associate degree in secretarial science or office administration will substitute for all of the required experience.

NOTE:
Individual positions may require typing. Persons applying for those positions may be required by the hiring agency to take a typing test or otherwise demonstrate their typing skills.

NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges.

LA Careers Supplemental Information Vacancy Information: This Probational position is open to all qualified applicants. This position is in Alexandria, Rapides Parish, Louisiana. Applicants must select this parish on their application to indicate that they are available to work in the parish of this vacancy.
A criminal background check will be required of all selected applicants. If you are selected for an interview, you must submit to a criminal background check as a condition of employment. Applications will be rejected if the applicant fails to meet the minimum qualifications, submits an incomplete application or fails to apply by the closing date of the announcement. Resumes will not be accepted in lieu of an application listing complete work experience and education . Applicants must submit a copy of their transcripts when their qualifications are based on the minimum qualifications or substitutions listed above. The transcripts can be added as an attachment to your online application or may be sent via email, fax, mail or hand delivery using the contact information below. The selected candidate will be required to submit original documentation upon hire. Applicants are encouraged to click on the "Apply" link above and complete an electronic application. Responsibilities and/or Preferences: The incumbent serves as administrative coordinator and reports directly to the region Wildlife Enforcement Captain and as a support to Wildlife Enforcement Agents within the region. Each region office includes several parishes. Incumbent performs a combination of duties and communicates directly with the Wildlife Enforcement Captain. Exam Required: COAST (9000) - Applicants are required to have an active score for the Clerical, Office and Administrative Support Test (COAST) series 9000 Behavioral Assessment. Applicants without a current test score may apply to take the test here . Once your application has been submitted you may report to a test center for testing. Although no appointment is necessary, tests are given on specific dates and at specific times. For testing locations and schedules, applicants may click here . Exam Exemptions: The Department is open to using the authority granted under the C.S. Rules to allow for testing exemptions. In order to be considered for an exam exemption applicants must indicate their eligibility in the supplemental questions section. Contact Information: Department of Wildlife & Fisheries Human Resources P.O. Box 98000 Baton Rouge, LA 70898 (225) 763-8540 – Phone (225) 763-3510 – Fax Tara Dupre tdupre@wlf.la.gov Wildlife & Fisheries is an Equal Opportunity Employer.

Job Concepts:
Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.

Level of Work:
Advanced.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.

Examples of Work:
NOTE:
Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:

Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.

Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.

Louisiana Department of State Civil Service - 14 months ago - save job - block
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