Secretary (OA) (DEU)
Department Of Agriculture - Bismarck, ND

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You will be a member of the team that has the mission of "Helping People Help the Land."

The Natural Resources Conservation Service (NRCS) provides leadership in a partnership effort to help conserve, maintain, and improve our natural resources and environment.

North Dakota has excellent hunting and fishing, low cost of living and high quality of life.

For more information about the State of North Dakota visit the following web site at: http://www.nd.gov

WHO MAY APPLY

Applications will be accepted from United States Citizens and Nationals, veterans eligible under special hiring authorities, Interagency Career Transition Assistance Program (ICTAP) eligibles, and Agency Career Transition Assistance Program (CTAP) eligibles

IMPORTANT INFORMATION FOR SURPLUS OR DISPLACED FEDERAL EMPLOYEES- Career Transition Assistance Program (CTAP) and Interagency Career Transition Assistance Program (ICTAP) is available to individuals who have special priority selection rights under this plan. Individuals must be well-qualified for this position to receive consideration for special priority selection. CTAP or ICTAP eligibiles will be considered well-qualified when receiving an adjudicated score of 85 or higher. Federal employees seeking CTAP or ICTAP Eligibility must submit proof of meeting the requirements of CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 Notification of Personnel Action notating current position, grade level, and duty location. You are to annotate in your application that you are applying as a CTAP or ICTAP eligible.

To read more about CTAP or ICTAP eligibility visit: http://www.opm.gov/rif/employee_guides/career_transition.asp

Read the entire job announcement and follow all instructions provided.

KEY REQUIREMENTS

You must be a United States Citizen

Males Born after 12/31/1959 must be registered with the Selective Service

You must have a valid state driver's license

College transcripts are required if applying based on education

Relocation expenses are authorized for this position.

DUTIES:
Coordinates work of the state office relaying information or instructions to secretaries or staff heads, providing explanation, time for compliance, action to be taken, etc. Serves as liaison between state conservationist and the state office staff. Follows up to ensure that needed action is taken as planned.

Makes recommendations regarding policies and procedures relative to state office clerical procedures and staff training. Modifies existing clerical policy to ensure the most effective and efficient methods of accomplishing the state office support workload.

Reviews and prioritizes state conservationist mail on a daily basis. Routes mail requiring action by principal staff and follows up to ensure action is completed when requested. Receives state conservationist email messages, and when appropriate, forwards messages to pertinent staff members.

Establishes and maintains files and records needed by the state conservationist for pending administrative matters, legislative and regulatory analyses, staff and committee meetings, and follows through to assure response in required time limitations. Periodically reviews file materials and independently makes disposition in line with procedural requirements.

Exercises control over appointments for state conservationist, scheduling meetings and appointments as their schedules allow. Performs follow up to ensure that appointments are appropriately scheduled and that necessary information is available in a timely manner. Receives calls and visitors, independently answering most questions and completing business involving established policy or refers the caller to the proper staff.

Serves as confidential assistant to the state conservationist maintaining personal files of correspondence and reports pertaining to sensitive and/or confidential matters, subordinate staff performance appraisals, and similar documents.

Uses a wide variety of types of computer software e.g., word processing, database, spreadsheet, and desktop publishing in order to prepare materials such as correspondence, bulletins, memorandums, and reports in final form; create spreadsheets; maintain and retrieve information from databases, prepared informational materials and perform other automated tasks.

You may be required to do some travel.

The on-line occupational questionnaire that you will complete on-line will address the following Knowledge, Skills and Abilities necessary for this position:

1. SKILL IN USING TACT AND DIPLOMACY IN DEALING WITH PEERS, SUPERVISORS, AND OTHERS.

2. KNOWLEDGE OF POLICIES AND PROCEDURES REGARDING OFFICE MANAGEMENT TO SUPPORT AND ENSURE EFFICIENT OFFICE OPERATIONS.

3. ABILITY TO MANAGE MULTIPLE OFFICE SUPPORT DUTIES AND FUNCTIONS IN ORDER TO PLAN, SCHEDULE, AND COORDINATE OFFICE ACTIVITIES.

4. ABILITY TO ANTICIPATE AND EXERCISE INITIATIVE AND INDEPENDENCE IN CONNECTION TO VARIOUS OFFICE TASKS.

5. ABILITY TO MANAGE MULTIPLE OFFICE SUPPORT DUTIES AND FUNCTIONS IN ORDER TO PLAN, SCHEDULE, AND COORDINATE OFFICE ACTIVITIES.

QUALIFICATIONS REQUIRED:
Candidates must meet the Office of Personnel Management Qualification Standard Requirements for Clerical and Administrative Support positions.

The qualifications for this position are described below and are published in the "Qualification Standards Operating Manual". See http://www.opm.gov/qualifications/standards/group-stds/gs-cler.asp

This Secretary position has a parenthetical title of (Office Automation), and all applicants must provide proof of typing proficiency by providing a certificate of proficiency or by self certifying proficiency. In cases where self-certifying, applicants must have held a position(s) during the last three years where assigned duties required the use of typing skills on a regular basis and must be able to type at least 40 words per minute having a minimum of three errors. When self-certifying, selecting officials may verify proficiency skills by administering a performance test. All typing certification tests must be a five minute test that has been taken within the past three years. In addition to typing skill, candidates must meet the following experience.

For grade GS-7 : Applicants must have one or more years of experience comparable to the GS-6 grade level that will qualify for the GS-7 grade level. Some examples of this level of experience include the following:

independently coordinate, monitor and perform all the clerical and administrative functions, duties, priorities, commitments, policies and program goals of an office. Experience which demonstrates expert knowledge of grammar, punctuation, format and style to prepare correspondence, memorandums, and other documents utilizing word processing and other automated systems.

For grade GS-8 : Applicants must have one or more years of experience comparable to the GS-7 grade level that will qualify for the GS-8 grade level. Some examples of this level of experience include the following:

independently coordinate, monitor and perform all the clerical and administrative functions, duties, priorities, commitments, policies and program goals of an office. Experience which demonstrates expert knowledge of grammar, punctuation, format and style to prepare correspondence, memorandums, and other documents utilizing word processing and other automated systems. In addition , must have a knowledge of administrative concepts and practices sufficient to recommend changes in administrative policies, devise and install procedures and office practices affecting subordinate organizations, and foresee administrative problems and requirements; including coordinating the work of others regarding reports, documentation and action needed in a wide variety of administrative management and program-related issues.

All applicants must meet the specialized experience requirements by the closing date of this announcement.

Credit will be given for appropriate qualifying unpaid experience or volunteer work such as community, cultural, social service, and professional association activities on the same basis as paid experience.

To receive proper credit for paid and/or unpaid experience or volunteer work , fully describe your responsibilities and show the actual time (years, months, and hours per week) spent in such activities .

Management has the prerogative to select at any grade level for which this position has been advertised. If you are placed in this position at a grade lower than the target grade (i.e. the promotion potential grade), you may be promoted to the target grade without further competition. However, there is no commitment or obligation on the part of management to promote you. Your promotion will depend upon the continuing need for that level of work to be performed and your ability to perform the higher level duties.

--Public Law 104-134 requires that all federal employees receive salary payments by direct deposit.
--You must have the ability to use a computer.
--You must meet the required experience by the closing date of this announcement.
--You must submit a complete application package to be considered for this position.
--You may be required to do some travel.
--Must provide a typing proficiency certification of a 5-minute test that indicates proficiency of at least 40 gross words per minute with no more than three errors, or held a position(s) during the last three years where assigned duties required the use of typing skills on a regular basis.
--If selected, may be required to complete a probationary period.
--If selected, may be required to complete a FBI Background and Security Investigation.
--Males born after 12/31/1959 must be registered with the Selective Service

HOW YOU WILL BE EVALUATED:
Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.

BENEFITS:
Working for Natural Resources Conservation Service offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. The following Web address is provided for your reference to explore the major benefits offered to most Federal employees. To find out more click here http://www.opm.gov/Insure/health/enrollment/new_employees.asp

OTHER INFORMATION:
The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be found well-qualified your application must rate at or above 85. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp .

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be found well-qualified your application must rate at or above 85. You must provide a copy of your written notification of CTAP eligibility with your application. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/ctap/index.asp .

Selective Service: If you are a male applicant born after December 31, 1959 , you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

Veterans' Preference: If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your résumé. Your veterans' preference entitlement will be verified by the employing agency.

For 5-point veterans' preference, please provide your DD-214 ( Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.

For 10-point veterans' preference, please submit a Standard Form (SF) 15 , Application for 10-Point Veteran Preference and the required documentation.

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