Event Operations Associate
Incisive Media - New York, NY

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Publication/Dept: Permanent
Job Type: Permanent
Location: New York
Salary: Undisclosed

Incisive Media is one of the worlds leading B2B information providers, serving the financial and professional services markets globally. Bringing product provider and purchaser business communities together in print, in person or online, Incisive Media has an unquestioned reputation for delivering high quality, timely information in whatever format best suits our customers. With an unrivalled passion for theproducts they produce, over 750 staff across 3 continents provide an ever increasing range of valuable marketing opportunities, enabling the professional communities we serve to do more and better business.
The Role

This is a fantastic opportunity to join Incisive Media’s US Operations team. The Position of Event Operations Associate will work within the Risk Management, Alternative Assets, Trading Technology and InteractiveEvent Arena. The Candidate will support operations for a variety of receptions, conferences and tradeshows. This role will also involve national and international travel, so applicants must not have travel or passport restrictions and be willing and able to undertake extensive business travel as required by the ongoing needs of the business. Candidate must be flexible to shift priorities and work flexible schedules some late nights and weekends maybe required.

Plan, organize and execute high quality events on time and under budget

Develop excellent relationships with speakers and sponsors

Work closely with product teams and gain a sound understanding of the product topics

Manage budgets, costs and payments accurately and efficiently

Develop strong commercial relationships with all event suppliers

Liaise with event producer for speaker contact & budget information

Coordinate audio/visual requirements

Track all sponsor and barter agreements to ensure deliverables are met

Coordinate show shipments

Liaise with speakers for submission of their presentations, audio-visual & biographical details

Arrange travel & accommodation etc. for speakers, as appropriate

Undertake venue searches

Conduct venue site visits to check meeting & exhibition space logistics

Negotiate venue contracts

Establish and maintain good relations with venues

Compile hotel banquet event orders, confirming food & beverage requirements, room set-up details, final catering numbers, exhibition space, set-up & break-down times, technical requirements, security, access & delivery logistics

Organize the set-up and break-down of events

Ensure health & safety guidelines are maintained on-site

Manage event costs carefully, exploring opportunities for cost savings

Reconcile event budget sheets and supplier invoices promptly and accurately

Liaise with accounts on delegate payment prior and post event

The Benefits

In little more than a decade, Incisive Media has grown from the launch publisher of a single B2B financial magazine to a global business media company with a portfolio that is the envy of its peers. Whether communicating in print, in person or online, Incisive Media prides itself on its entrepreneurial culture, creating market-leading products for the industries we serve.

As you would expect from a leading specialist business information provider, we place a high value on our employees and are striving to be an employer of choice. In doing so we offer highly attractive rewards packages, an environment where performance is recognised and rewarded, jobs and careers are fostered and people are respected to ensure we attract and retain the calibre of people that we need for our rapidly expanding business.

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Incisive Media is one of the world's leading business-to-business (B2B) information providers, serving a wide range of financial, business...