What started as a small purchasing company called Perseco, is now HAVI Global Solutions. The world's most respected brands rely on HAVI Global Solutions' packaging expertise, integrated marketing and supply chain analytics, and promotions management know-how, to deliver a competitive advantage for their business – and an unshakable respect for their corporate and environmental program impacts. Joining HAVI Global Solutions means becoming part of a dynamic team who spans 22 different countries and who strives to understand our customers’ needs and market environments and develops innovative solutions that deliver value. We know our success is derived from our people and, as such, we continuously evolve our people practices to ensure personal and professional enrichment while fostering a work environment that is fun, collaborative, and diverse in thought.
Responsibilities:
The Receptionist/HR Clerk provides overall maintenance and monitoring of the HAVI Global Solutions reception area as the first point-of-contact for visitors (clients, suppliers, job candidates, etc.). The Receptionist/HR Clerk will identify visitors’ needs and contact appropriate staff members to facilitate connection in a timely matter.
Responsibilities also include administrative/clerical support on general HR matters and acting as a liaison between building management/employees.
Perform daily duties and maintain focus in a fast-paced environment with continual interruptions (in person and telephone)
Answer all phone calls via building switchboard and greet/direct guests
Support/assist Office Services team as requested
Act as liaison between building management/employees for fitness waivers/overnight parking forms/concierge services
Update all phone lists on Company Intranet (SharePoint)
Support employees in accessing conference rooms and facilitating meeting planning on Outlook Calendar
Assemble New Hire packets and Welcome Kits including gathering/copying/mailing all necessary forms and materials
Create new employee files
Code and process HR invoices for payment and file appropriately
Maintain select Office Services and HR supplies and inventories (stamps, forms, materials, gift cards, movie tickets, etc.)
Oversee results for pre-employment screening for new hires
Order business cards and nameplates
Prepare and distribute “High Five” recognition awards
Order & plan lunches as needed for HR or other company meetings
Order flowers for approved occasions (marriage/baby gift cards)
Special project assistance (employee handbook updates, all-employee distributions of forms or printed information)
Job Requirements:
Minimum 3 years of experience working as receptionist or administrative assistant
Proficient in Microsoft Office: Word, Excel, PowerPoint, Outlook with the aptitude to learn new applications quickly
Highly reliable and dependable team player
Outstanding time management, punctuality & organization skills
Strong interpersonal skills and the ability to work with others at all levels
Professional demeanor
Exemplary communication & guest relation skills
Ability to work independently
Ability to multi-task and complete tasks with interruptions
High school diploma
Benefits
HAVI Global Solutions provides comprehensive benefits offerings to all full-time employees starting on day one. Our benefits include options for medical and dental insurance, 401(k) plan with Company matching provision, profit sharing, flexible spending accounts, tuition reimbursement, life insurance, health and wellness benefits (including discounts on products & services), employee assistance program, and paid time-off.
Exciting Challenges Await You at HAVI Global Solutions
As the global marketplace continues to expand, the scope of our services is increasing dramatically. In step with this dynamic growth go our exciting career prospects. We have carefully developed a work culture that empowers hardworking visionaries with significant degrees of professional and personal freedom. HAVI Global Solutions’ opportunities will stretch your intellectual resources and provide you with a team of hardworking professionals with which to work. As your career thrives, so will the level of your challenges and your rewards. We invite talented team players to explore the ongoing success story known as HAVI Global Solutions.
At HAVI Global Solutions, our vision of excellence fosters diversity in the workplace. We are proud to be an equal opportunity employer.
HAVI Global Solutions - 12 months ago
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