Analyst, Benefits & Compensation
District of Columbia Public Schools - Washington, DC

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The Office of Human Resources (OHR) is charged with planning, designing, executing and evaluating merit system principles to attract, develop, manage, and retain a high quality and diverse workforce. To this end, the Analyst, Benefits & Compensation (“Analyst”) will play an integral role in providing human resources support and guidance to current employees, DCPS offices and internal staff members. The incumbent will join a team that serves over 7,000 employees within DCPS.

The Analyst, Benefits & Compensation is primarily responsible for ensuring that essential benefits, classification and retirement functions are well executed to support unit effectiveness. As needed, the Analyst also serves as a backup on Compensation functions.

The Analyst, Benefits & Retirement reports to the Director, Benefits & Compensation.

Educational Requirements
Bachelor's Degree

Qualifications
  • Bachelor’s degree and 1-2 years Human Resources experience. Classification experience strongly preferred. Benefits experience preferred.
  • Excellent writing skills. Writing samples required.
  • Excellent interpersonal skills.
  • Effective oral communication skills.
  • Proficient computer skills, including Word. Advanced Excel and database skills a plus.
  • Must be able to identify and resolve problems in a timely manner.
  • Ability to work in a close group setting.
  • Able to exhibit a high level of confidentiality.
  • Previous exposure to or experience in the education sector a plus.
  • Commitment to Equity: Passionate about closing the achievement gap and ensuring that every child, regardless of background or circumstance, receives an excellent education.
  • Leadership: Coaches, mentors, and challenges others to excel despite obstacles and challenging situations.
  • Focus on Data-Driven Results: Relentlessly pursues the improvement of central office performance and school leadership, instruction, and operations, and is driven by a desire to produce quantifiable student achievement gains.
  • Innovative Problem-Solving: Approaches work with a sense of possibility and sees challenges as opportunities for creative problem solving; takes initiative to explore issues and find potential innovative solutions.
  • Adaptability: Excels in constantly changing environments and adapts flexibly in shifting projects or priorities to meet the needs of a dynamic transformation effort; comfortable with ambiguity and non-routine situations.
  • Teamwork: Increases the effectiveness of surrounding teams through collaboration, constant learning and supporting others; sensitive to diversity in all its forms; respects and is committed to learning from others.
  • Dependability: Does whatever it takes to consistently deliver with high quality under tight deadlines; successfully manages own projects through strong organization, detailed workplans, and balancing of multiple priorities.
  • Communication and Customer Service Skills: Communicates clearly and compellingly with diverse stakeholders in both oral and written forms; anticipates and responds to customer needs in a high-quality and courteous manner.

Responsibilities
Benefits
Under guidance of the Director, Benefits & Compensation, the Analyst, Benefits & Compensation performs the following Benefits functions:
  • Responds daily to written correspondence, emails, walk-ins and telephone inquiries regarding benefits issues with employees.
  • Reviews employees’ records in their Official Personnel Files, FileNet, HR Information Systems, as well as all enrollment and change forms, to determine the source of the problem and how best to resolve it.
  • Ensures that enrollments, changes and cancellations are entered in the HR Information System, and corresponding documentation is forwarded to the relevant agencies and outside vendors.
  • Works closely with the DC Office of Human Resources, Office of Pay and Retirement Services and vendor agencies to ensure that transitions are smooth when enrolling new employees, making changes to existing plans and/or discontinuing benefits.
  • Provides unions with monthly reports of employee additions to and deletions from the unions’ benefits plans.
  • Reviews all leave of absence requests, evaluates requests for eligibility, approves/denies requests, communicates decisions to employees and their supervisors, and tracks all leave balances.
  • Works with the Office of the Chief Financial Officer-Payroll to process requests to donate to and use leave from the sick leave bank and maternity/paternity leave banks sponsored by the Washington Teachers’ Union.
  • Under guidance of the Director, Benefits & Compensation, works with the Office of Pay and Retirement Services-Payroll to coordinate the annual leave restoration process, which includes for each applicant: verifying active employee status, determining the eligible annual leave restoration balance, forwarding approved annual leave restoration balances to the Office of Pay and Retirement Services, communicating with applicants and ensuring that leave balances are restored in the HR Information System.
Classification
Under guidance of the Director, Benefits & Compensation, the Analyst, Benefits & Compensation performs the following Classification functions:
  • Conducts position audits.
  • Writes and edits position descriptions.
  • Determines classification and exemption status.
  • Reviews current classifications for accuracy, prepares classification justifications and liaises with internal and external clients to gain approval for reclassifications.
  • Maintains an inventory of position descriptions for all agency positions.
  • Ensures position descriptions are available for public consumption (e.g., downloaded to websites, downloaded to PeopleSoft, etc.)
  • Addresses client concerns and provides timely feedback regarding status of classification transactions.
  • Works with the Director, Benefits & Compensation to resolve critical classification concerns received from the Chancellor, Chief of Human Capital and Deputy Chief, Human Resources.
  • Participates in special classification studies, as required.
  • Liaises as needed with other units to ensure that classification-related transactions are completed on time and according to specifications.

Retirement
Under guidance of the Director, Benefits & Compensation, the Analyst, Benefits & Compensation performs the following 401(a), 403(b), 457 functions:
  • Receives Salary Reduction Agreements and applications for loans, withdrawals, transfers and rollovers.
  • Reviews paperwork for accuracy and completion.
  • Prepares paperwork for signature of the Plan Administrator, and tracks delivery and collection of the same.
  • Ensures that paperwork is transmitted to the requisite vendor or employee, whichever is applicable.
  • Provides employees with email communication regarding the status of processing of their transactions.
  • Provides vendors, as required, with status on the processing of transactions.
  • Troubleshoots processing problems and liaises with requisite groups, including the Office of Pay & Retirement Services, Office of the Chief Financial Officer and vendors.
  • Receives inquiries from vendors and employees regarding transactions processing.
  • Processes transactions in PeopleSoft.
  • Provides employees with refund applications for the Teachers’ Retirement Plan and Civil Service Retirement Plan.
  • Logs transactions, and ensures paperwork is filed in requisite Official Personnel Files.
  • Receives refund checks from vendors, forwards same to the Office of Pay and Retirement Services and tracks reimbursement to employees.
  • Compiles data and runs periodic reports.
  • Works with the Director, Benefits & Compensation to resolve critical retirement concerns received from the Chancellor, Chief of Human Capital and Deputy Chief, Human Resources.
As required, the Analyst, Benefits & Compensation may assist the Director, Benefits & Compensation by performing the following Teachers’ Retirement and Civil Service Retirement Plan functions:
  • Provides counseling, either by email, walk-in and/or telephone, to potential retirees.
  • Prepares retirement computations; uploads data to electronic database; and/or sends computations to employees as appropriate.
  • Liaises with the District of Columbia Retirement Board, Office of the General Counsel and other partner agencies to ensure that the Teachers’ Retirement Plan is plan is compliant, to communicate with retirees and to resolve concerns.
  • Works with the Director, Benefits & Compensation to resolve critical retirement concerns received from the Chancellor, Chief of Human Capital and Deputy Chief, Human Resources.
Compensation
Under guidance of the Director of Compensation & Retirement, the Analyst, Benefits & Compensation performs the following Compensation functions:
  • Processes Requests for Information from the Department of Employment Services (DOES) and tracks all communications with DOES on unemployment log.
  • Reviews all Unemployment Compensation Determinations and liaises with the Office of the General Counsel to challenge the accuracy of any questionable decisions.
  • Reviews all requests for reimbursement for dual certification, highly qualified compliance and tuition; secures signatures; processes paperwork; and communicates with applicants as needed.
As required, the Analyst, Benefits & Compensation may assist the Director, Benefits & Compensation by performing the following Compensation functions:
  • Helps ensure that all compensation-related laws, rules and regulations are adhered to, and prepares and provides client communications related to the same.
  • Provides guidance to hiring managers and Staffing Unit regarding salary placement, service credit and salary negotiations.
  • Researches compensation and service history records and prepares compensation analyses.
  • Prepares salary schedules, gathers compensation data and generates compensation reports.
  • Participates in periodic compensation functions, including implementing step holds and longevity step increases, to ensure proper step progression when manual workarounds are necessary.
  • Ensures within-grade increases are processed on time and according to specifications so that retroactive increase processing is kept to a minimum.
  • Prepares back pay calculations at the request of the Labor Management and Employee Relations Unit and/or Office of the General Counsel, and liaises with the Office of the Chief Financial Officer to process the same.
  • Receives requests for Educational Level Promotion, reviews documentation, determines eligibility, liaises with Office of the Chief Financial Officer to secure processing approvals and processes adjustments in PeopleSoft.
  • Makes severance determinations, prepares severance calculations and documentation, ensures processing by the Office of Pay and Retirement Services, handles client concerns and provides reports, as requested.
  • Processes personnel actions, and tracks the processing of personnel transactions by other units as related to Compensation functions.
  • Liaises as needed with other units to ensure that compensation-related transactions are completed on time and according to specifications.
  • Works with the Director, Benefits & Compensation to resolve critical compensation concerns received from the Chancellor, Chief of Human Capital and Deputy Chief, Human Resources.
  • Participates in special compensation studies, as required.
  • Provides other compensation support as needed to the Office of Human Resources, Office of the Chief Financial Officer, Office of the Chief Technology Officer and other District agencies.
Notice of Criminal Background Check. In accordance with the Criminal Background Checks for the Protection of Children Act of 2004, this position has been designated and identified as one which requires a criminal background check and/or traffic record check. If you are tentatively selected for the position, a criminal background check and/or traffic record check (for positions which require the operation of a motor vehicle) will be conducted. A final offer of employment is contingent upon the receipt of a satisfactory criminal background check and/or traffic record check.

Notice of Non-Discrimination. In accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Act of 1990 and the D.C. Human Rights Act of 1977, as amended, District of Columbia Official Code Section 2-1401.01 et seq. (Act), the District of Columbia Public Schools (DCPS) does not discriminate (including employment therein and admission thereto) on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family status, family responsibilities, matriculation, political affiliation, genetic information, disability, source of income, status as a victim of an interfamily offense, or place of residence or business. Sexual harassment is a form of sex discrimination, which is prohibited by the Act. In addition, harassment based on any of the above-protected categories is prohibited. Discrimination in violation of the aforementioned laws will not be tolerated. Violators will be subject to disciplinary action.

Title IX regulation requires schools to implement specific and continuing steps to protect students and others against discrimination on the basis of sex. Students, parents and/or guardians with inquiries regarding Title IX non-discrimination policies related to students and student activities shall contact:

Title IX Coordinator
Office of Youth Engagement
District of Columbia Public Schools
1200 First St, NE, 8 th Floor Washington, DC 20002
Washington, DC 20002
(202) 442-5638

or

Assistant Secretary for Civil Rights
U.S. Department of Education
Office for Civil Rights
400 Maryland Avenue, SW
Washington, D.C. 20202-1100

Telephone: 1-800-421-3481
FAX: 202-245-6840; TDD: 877-521-2172
Email: OCR@ed.gov

Inquiries regarding the non-discrimination policies of DCPS will be handled as follows:

Employees with inquiries regarding non-discrimination policies related to employment and employees or who wish to file a discrimination complaint should contact:
Equal Employment Opportunity Specialist
Office of Labor Management & Employee Relations
District of Columbia Public Schools
1200 First St, NE, 10th Floor Washington, DC 20002
(202) 442-5424

Students, parents and/or guardians with inquiries regarding non-discrimination policies related to students and student activities, including Section 504, should contact:

504 Specialist, Office of Special Education
District of Columbia Public Schools
1200 First St, NE, 10th Floor Washington, DC 20002
504@dc.gov
202-442-4800

Position Information Opening Date: April 10, 2013
Closing Date: April 09, 2014
Vacancy Announcement Number: 13-OHC-9
Salary: $47,929-$50,996
Location: Washington, DC

How to Apply To apply for this position, please complete an online
application. Be mindful that you will be asked to select
the position for which you are applying, so please note
the exact title of this job description

Questions? Email DCPS.Careers@dc.gov for technical
assistance. For all other questions, please refer to our
FAQ section.

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