Military Affairs & Emergency Management - Phoenix, AZ

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The Department of Emergency & Military Affairs (DEMA) is the headquarters for the Arizona National Guard. The Army National Guard is "Always Ready - Always There" providing military forces to accomplish community, State and Federal missions. The Air National Guard maintains excellence with flexible, sustainable, expeditionary and joint interoperable capabilities in all facets of current Federal and State missions. The Division of Emergency Management's mission is to coordinate emergency services and efforts to governmental agencies to reduce the impact of disaster on person and property. The Division of State Activities maintains the business operations of purchasing/contracting, legislative activities and the Project ChalleNGe program. Many positions posted do not require military membership.

Administrative Assistant II
PAY RATE: $12.2634 - $16.4097 per hour
WORK LOCATION: Papago Park Military Reservation, Phoenix

This position is eligible for over-time compensation.

POSITION DESCRIPTION: Under general supervision, performs administrative work of average difficulty as assistant to the DEMA Administrative Services Officer. Provides administrative support as required to the members of the Administrative Services Office, including Human Resources staff. Assists in maintaining personnel files. Organizes, coordinates and promotes special programs such as charity walks, wellness events, employee benefits events, SECC, annual holiday party, employee recognition program, and Trip Reduction Program. Creates bi-monthly agency newsletter and distributes to employees. Serves as agency training coordinator, including monitoring employee attendance at required training courses and preparing training reports. Composes letters, spreadsheets, and PowerPoint presentations. Screens incoming correspondence and phone calls and provides customer service as required. Serves as assistant building manager, including processing of work orders and supply orders.

KNOWLEDGE, SKILLS & ABILITIES: Knowledge of: principles and practices of administration and management; agency and program rules, regulations and operating procedures; State of Arizona HRIS; principles of human resources administration; use of software programs including Word, PowerPoint, Access, Excel, Acrobat Professional, use of graphics, basic internet surfing, and e-mail; proper format used to create correspondence using routine letter and memo standards applying the proper use of English, spelling, vocabulary and basic mathematics; techniques and ability to create flyers, posters and other marketing items including the use of clip-art, electronic/digital imaging and other (learnable) software presentation programs. Skills in: effective verbal and written communication; interpersonal relationships; time management; tact in dealing with people at various levels to include senior level government and military officials; handling detailed work with accuracy and speed; proficient use of a personal computer and a variety of software programs; touch typing. Ability to: plan, coordinate, analyze and establish priorities; develop effective operating procedures; prioritize and work on multiple activities concurrently; learn and identify various military rank and insignia of different branches of the military; learn computer applications for maintaining website; maintain confidentiality as appropriate in a human resources setting.

DESIRED QUALIFICATIONS: Any combination of education, training and experience that meets the knowledge, skills and abilities described. Includes completion of college-level coursework related to business administration and previous experience in business administration for an agency or employer involved in administration and human resources.

SPECIAL JOB REQUIREMENTS: Requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.) In-state travel required. Requires the ability to obtain and retain a valid AZ DPS Fingerprint Clearance Card (see Arizona Revised Statute 26-103). Requires the ability to achieve a favorable National Agency Check with Investigation.

HOW TO APPLY: Interested applicants must submit a resume at by January 7, 2013. Resumes received after closing date may be considered if necessary.

Unless otherwise noted in this announcement, the State of Arizona offers a comprehensive benefits package including medical, dental, vision, wellness, life insurance for employees and dependents, short and long-term disability and flexible spending accounts. Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

DEMA is a smoke-free work environment.
ADA/EEO Employer - The State of Arizona is an Equal Opportunity Employer.


State of Arizona - 2 years ago - save job