Deputy Court Clerk
City & County of Broomfield, CO - Broomfield, CO

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Requisition #2013-00096. One full time opening with excellent benefits. Scheduled Monday - Friday 8:00 a.m. - 5:00 p.m. additional hours as required.
This position consists of responsible complex administrative, clerical, and technical work in the daily operations of the Municipal, County and District Court. He/she provides holistic services to the public by seeking ways to integrate programs or services provided by other departments, divisions and agencies. The incumbent works in partnership with other employees, departments/divisions, agencies and the public in delivering effective and innovative services.

Essential Required Tasks/Examples of Duties:

Persons hired in this position must be able to perform all the essential tasks required by the position. The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. The City and County of Broomfield retains the right to modify or change the duties or essential tasks and additional functions of the job at any time. Examples of duties are not intended to be all-inclusive or restrictive.)
Administrative Duties:
The incumbent is responsible for effectively managing his or her workload to achieve departmental goals. He/she assures that responsibilities are performed in compliance with federal and state regulations, Broomfield policies and procedures and the Broomfield Municipal Code. He/she maintains confidentiality of information consistent with applicable federal, state and county rules and regulations. Establish and maintain files and computer records on all court matters including process and scan electronic filings. Respond to inquiries which require considerable knowledge of municipal, county and district court operational policies and procedures.
Receive, create, review, post, file, and assign case dockets to all filings and summons. Establish, coordinate, and prepare court arraignment and trial dockets. Prepare files for court use; process timely notices to defendants of arraignments, trials and hearings. Initiate requests for driving and criminal records through Eclipse case management system. Contact jail on prisoner status and coordinates pick-up of prisoners with the Broomfield transport team. Schedule pre-trials, trials and sentencing hearings.
Initiate related paperwork as needed by defendants to facilitate their responses to a citation or complaint. Assist and instruct parties involved in compliance with court orders. Prepare courtroom for arraignments and trials, including clerking in the courtroom. Perform a variety of courtroom related tasks such as operating digital recording system to create required audio record, coordinates video arraignment process; opening court sessions, and marking exhibits in order of presentation in court cases. Record court dispositions. Process bench warrants, show cause notices, update Court’s web pages, and performs other duties as assigned.
Provide court or case information to defendants, attorneys, PD, and the public pursuant to open records and confidentiality requirements. Process record and discovery requests. Act as liaison between the District, County and Municipal Court and various individuals, agencies, and departments including law enforcement officers, attorneys, jurors, victims, and defendants in matters before the Court. Work efficiently demonstrating excellent customer service skills with the public at front counter and with telephone inquiries. Respond to requests from the public as well as the District, County and Municipal Judge(s), City and County Prosecutor(s), District Attorney’s Office, Police Department, Health and Human Services Department, officials from State Judicial, 17th Judicial District and City/County Manager’s office and others for assistance and information.
Budget/Resource Management:
Process; receipt, deposit and account for monies for fines, bonds, restitution, jury deposits; copy requests; bond forfeitures; and other court receipts. Balance cash drawer daily and prepare daily cash report and deposits. Prepare and process bonding documents and bond forfeitures. Process, prepare, and distribute checks on restitution to victims, bond refund and jury refunds. Prepare and type correspondence as necessary.
Miscellaneous Duties:
Takes proper safety precautions, anticipates unsafe circumstances, and acts accordingly to prevent accidents. Uses all required safety equipment. Operates a personal computer and applicable software programs. Performs related duties as required.

Minimum Qualifications:

Training - Graduation from high school or GED. Some college level coursework in legal studies, criminal justice of a closely related field is preferred.

Experience - Two years of increasingly responsible experience in legal/office administrative work. One year in a municipal and/or county court, and/or district environment is preferred. Requires experience working on a computerized records systems including data input and maintenance.

Necessary Special Requirements - Preferred – bilingual in English and Spanish. New hires must, as a condition of employment, pass the following pre-offer and post-offer/hire processes: typing test 40 wpm, written evaluation, oral board, reference checks, background checks including local police check and sex-offender registry, polygraph or CVSA, drug screen, and fingerprint checks through CBI/FBI.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The noise level in the environment is moderately noisy. Work is generally scheduled Monday through Friday, additional hours as required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is frequently required to stand, sit, talk or hear, reach with hands and arms, and use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to walk, stoop, kneel, crouch, or crawl. Physical demands are described as sedentary (exert up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Data entry and other tasks may require sitting at a computer for several hours. Specific vision abilities required by this job include close vision. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

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