Medical Records Coordinator
Avalon Health Care - Honolulu, HI

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Avalon Health Care is seeking an experienced, organized and dedicated Medical Records Director to join our outstanding team!

The Medical Records Director will maintain residents’ medical records in accordance with facility policies and with state and federal regulations.

Essential Job Functions include:
Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform Executive Director and Director of Nursing Services of deficiencies in documentation. Provide information to the business office as required to meet admission requirements.
May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
Assist residents, families, visitors; including running errands to include travel to hospitals and doctors offices.
Assist the Executive Director in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the Executive Director and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
Maintain cooperative relationships with all members of the facility
staff and with the members of the medical staff.

Candidates must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.

Our post-acute facilities are physician-led, quality-driven, and patient-centered. This patient focus and standard of care allows our employees to build long term, meaningful relationships with our patients. That is why Avalon employees proudly say “We embrace a reverence for life and a heart for healing.”

We are looking for like-minded individuals who welcome responsibility and are excited to uphold our core principles. With enthusiasm and compassion, our Avalon family works with our patients and their families as well as with our communities to celebrate life every day!

If you seek to use your mind and your heart to improve lives on a daily basis, come join our team! We offer great challenges and opportunities for personal fulfillment!

Required Skills

Must have training and/or certification or experience as required by the state.

Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.

Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.

Basic computer knowledge and ability with an aptitude to learn company software.

Must maintain regular attendance.

Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.

Required Experience

 Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.

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