SECRETARY (OFFICE AUTOMATION) Department of the Air Force -
Tinker AFB, OK
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Tinker Air Force Base plays a key role in managing and maintaining the sophisticated weapon systems that keep America's air defenses strong. A highly skilled workforce of more than 24,000 civilians and military personnel work together to complete the Air Force mission. Whatever your background or expertise, you will find rewarding career opportunities at Tinker.
WHO MAY APPLY:
Click
here
for more information. You MUST have one or more identified eligibilities in order to be considered. **Air Force is not responsible for erroneous eligibilities you list or fail to list**
Air Force Employee - Must be Current, Permanent, Competitive Service, Career/Career-Conditional Employees
DoD Transfer (Army, Navy, DFAS, etc.) - Must be Current, Permanent, Competitive Service, Career/Career-Conditional Employees
KEY REQUIREMENTS
You must be a United States citizen.
Travel and Relocation Expenses will not be paid.
DUTIES:
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MAJOR JOB DUTIES:
The primary purpose of this position is to serve as the principal office assistant performing various administrative and clerical duties in support of the organization. Performs office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the administrative and clerical work.
Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
Maintains supervisors calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.
Performs other administrative and clerical work in support of the office/organization.
Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.
QUALIFICATIONS REQUIRED:
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SPECIALIZED EXPERIENCE:
At least one (1) year of specialized experience at the next lower grade (GS-05) or equivalent. Specialized experience must include
composes and signs correspondence of a nontechnical nature in the supervisors name or in own name as secretary. Consolidates and finalizes information for various reports in accordance with established procedures. Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format. Returns incorrect material prepared by others with revisions marked.
AND
Click on the following link to view occupational requirements for this position:
Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
1.
Knowledge of extensive rules, procedures, operations, functions, and commitments applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as screening calls and visitors, maintaining supervisors calendar, preparing, reviewing and editing documents, locating and assembling information for various reports, maintaining file/records, and making and preparing travel arrangements.
2.
Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports, and transcribed material.
3.
Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
4.
Skill in typing; a qualified typist is required.
5. Ability to communicate effectively, both orally and in writing.
PART-TIME OR UNPAID EXPERIENCE
:
Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
ARE YOU USING YOUR EDUCATION TO QUALIFY?
You
MUST
provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.
FOREIGN EDUCATION:
Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
ADDITIONAL CONDITIONS OF EMPLOYMENT
:
Physical Demands:
Work is sedentary. May require some walking, standing, bending, climbing stairs, and carrying and/or lifting of light items such as papers and books. No special physical demands are required to perform the work.
Work Environment:
Work is performed in a typical office setting, requiring the use of normal safety precautions necessary for an office environment. The work area is adequately lighted, heated, and ventilated.
HOW YOU WILL BE EVALUATED:
BASIS OF RATING
You will be rated based on the extent to which your experience on your resume meets the Knowledge, Skills and Abilities required for the position and rated as shown below.
Best Qualified:
Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the position.
Highly Qualified:
Candidates in this category possess good skills and experience above the minimum specialized experience requirements for the position.
Basically Qualified:
Candidates in this category meet the minimum specialized experience requirements for the position.
To determine if you are qualified for this position, your resume will be reviewed and compared to your responses to the assessment questionnaire. Applicants, who disqualify themselves, will not be evaluated further.
BENEFITS:
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The Federal government offers a number of exceptional benefits to its employees. This link provides an overview of the benefits currently offered to Federal employees:
OTHER INFORMATION:
Other Information regarding Citizenship, Priority Placement Registrants, Retired Civil Employees, Credit for Unpaid or Volunteer Experience, Veteran's Preference, Military Spouse Preference and Certain Military Spouse Eligibility (EO 13473), etc is available on our website at
http://www.tinker-af.org/jobs/otherinfo.htm
HOW TO APPLY:
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To apply for this position, you must provide a complete Application Package which includes:
1. Your Résumé
2. A complete Occupational Questionnaire
3. Additional Required Documents (see Required Documents section below)
The complete Application Package
must
be submitted by 11:59 PM (EST) on Wednesday, June 20, 2012
To begin the process, click the
Apply Online
button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the
Submit My Answers
button at the end of the process.
To fax supporting documents you are unable to upload, click
here
for the required cover page. This Vacancy ID is 682878. Fax your documents to
1-478-757-3144
.
If you cannot apply online:
1. Click the following link to view and print the questionnaire
View Occupational Questionnaire
2. OPM Form 1203-FX must be provided to show your responses to the occupational questionnaire. Click
here
for the OPM Form 1203-FX.
3. Fax all required documents to
1-478-757-3144
. Your OPM Form 1203-FX will be the cover page for your fax transmission.
PLEASE NOTE:
The numbering on the OPM Form 1203-FX will not match the Occupational Questionnaire. Section 25 of the Occupational Questionnaire restarts with number one, so when entering your responses please continue regardless of number sequence. This issue has been identified and will be resolved as soon as possible. Applicants are responsible for ensuring their responses are transferred accurately.
It is the applicant's responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is received, accurate and submitted by the closing date. You may verify your documents have been process by clicking
here
. Uploaded documents may take up to one hour to clear the virus scan. Faxed documents take 2-3 business days to process.
Human Resources
WILL NOT
modify or change any answers submitted by an applicant.
REQUIRED DOCUMENTS:
The following documents are required and MUST be provided by the
closing date
of the announcement.
Online Application
(Questionnaire)
Resume
If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position.
Eligibility Documentation,
SF-50 (*Most recent SF-50
AND
SF-50 reflecting Competitive Service (Career/Career-Conditional Tenure)
Transcripts,
if qualifying based on education or positive education series
If you are faxing any documents, click
here
for the official cover sheet to print. The fax number is 1-478-757-3144
Ensure all submitted documents contain your full name, address, phone number and last four digits of your social security number.
It is your responsibility to provide the appropriate documents needed to determine your eligibility and/or qualifications for this announcement. DO NOT provide letters of appreciation, copies of performance appraisals, position descriptions, etc.
AGENCY CONTACT INFO:
Tinker-Maint Contact
Phone: (405)739-2660
Email: INTERNAL.MAINT.STAFFING@
TINKER.AF.MIL
Agency Information:
Tinker Air Force Base
3001 Staff Drive
Tinker AFB,
OK
73145
Department of the Air Force - 11 months ago
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