Program Operations Manager
Futures Group Global - Washington, DC

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Position Summary

Futures Group is seeking a Program Operations Manager to provide operational, financial, and compliance management for assigned international projects, mainly funded by USAID. The position is expected to contribute to organizational strategic thinking, planning, and overall coordination efforts within the department of operations and across other back-office support departments. This person not only serves as the central contact person for all issues associated with the financial and administrative backstopping of a project, but also has the authority to ensure project compliance with all legal and corporate policies and procedures. The position is full-time and based in Washington, DC. Some international travel may be required.

Key Responsibilities

Provide operational support on financial due diligence activities (i.e. financial analysis and financial management assessment), in coordination with other pertinent departments. Specifically, work in collaboration with Program Operations and Financial Management units to:

Prepare, review, and manage project and country-specific budgets

Review monthly project reports to monitor expenses

Review field office vouchers, as needed

Prepare pipeline and cost analysis, as needed

Review consultant, subcontractor, and vendor invoices for billing accuracy

Review project cost sheets and reallocate costs, as needed

Review and approve project staff time sheets for coding accuracy

Review monthly, quarterly, and semi-annual financial reports

Respond to ad hoc requests for financial information

Coordinate efforts between project technical staff and Contracts Department to prepare subcontracts, consultant agreements, letter agreement, grants, and contract modifications

Monitor subcontracts, grants, letter agreements, consultant agreements, and purchase orders with regard to periods of performance, deliverable schedules, and contractual requirements

Provide program operations support and training to project’s in-country resident advisors and their local field offices, as well as to project staff and consultants

Provide direction to country managers/directors on donor rules and regulations and company policies and procedures

Ensure compliance with donor rules and regulations and corporate policies and procedures

Work with Compliance and Contracts departments to assist field projects with office registration and compliance with tax requirements

Organize and coordinate project start up and closeout as needed

Incorporate new corporate policies into operations and stay abreast of corporate policies and procedures and ensure appropriate communication with field projects of those changes

Supervise designated Program Associates


MA/MBA in Business, Finance, Public Administration, International Development, or a related field and 10 or more years of project administration experience

Must have international project administration experience of USAID funded projects.

Demonstrated financial and government contract management skills

Experience developing budgets and financial reports and executing contract mechanisms (e.g., subcontracts, purchase orders, grants, consultant agreements, etc.)

Extensive knowledge of U.S. government regulations like FARs, AIDAR, and CFR

Demonstrated experience supervising administrative staff

Sound interpersonal skills, with the ability to negotiate successful outcomes in challenging situations and motivate junior staff

Ability to work in a team and communicate effectively with diverse cultural and professional staff members

Cost point experience a plus

French and/or Spanish is required

Application Details

Please submit the following information to before January 18th, 2013.

An updated CV

Statement of Claims against the Selection Criteria

A complete application via our website.

Please state “Program Operations Manager” in the subject line of the email and indicate where you first saw this advertisement.

Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, veteran or marital status.

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