Futures Group is seeking a Program Operations Manager to provide operational, financial, and compliance management for assigned international projects, mainly funded by USAID. The position is expected to contribute to organizational strategic thinking, planning, and overall coordination efforts within the department of operations and across other back-office support departments. This person not only serves as the central contact person for all issues associated with the financial and administrative backstopping of a project, but also has the authority to ensure project compliance with all legal and corporate policies and procedures. The position is full-time and based in Washington, DC. Some international travel may be required.
Provide operational support on financial due diligence activities (i.e. financial analysis and financial management assessment), in coordination with other pertinent departments. Specifically, work in collaboration with Program Operations and Financial Management units to:
Prepare, review, and manage project and country-specific budgets
Review monthly project reports to monitor expenses
Review field office vouchers, as needed
Prepare pipeline and cost analysis, as needed
Review consultant, subcontractor, and vendor invoices for billing accuracy
Review project cost sheets and reallocate costs, as needed
Review and approve project staff time sheets for coding accuracy
Review monthly, quarterly, and semi-annual financial reports
Respond to ad hoc requests for financial information
Coordinate efforts between project technical staff and Contracts Department to prepare subcontracts, consultant agreements, letter agreement, grants, and contract modifications
Monitor subcontracts, grants, letter agreements, consultant agreements, and purchase orders with regard to periods of performance, deliverable schedules, and contractual requirements
Provide program operations support and training to project’s in-country resident advisors and their local field offices, as well as to project staff and consultants
Provide direction to country managers/directors on donor rules and regulations and company policies and procedures
Ensure compliance with donor rules and regulations and corporate policies and procedures
Work with Compliance and Contracts departments to assist field projects with office registration and compliance with tax requirements
Organize and coordinate project start up and closeout as needed
Incorporate new corporate policies into operations and stay abreast of corporate policies and procedures and ensure appropriate communication with field projects of those changes
Supervise designated Program Associates
MA/MBA in Business, Finance, Public Administration, International Development, or a related field and 10 or more years of project administration experience
Must have international project administration experience of USAID funded projects.
Demonstrated financial and government contract management skills
Experience developing budgets and financial reports and executing contract mechanisms (e.g., subcontracts, purchase orders, grants, consultant agreements, etc.)
Extensive knowledge of U.S. government regulations like FARs, AIDAR, and CFR
Demonstrated experience supervising administrative staff
Sound interpersonal skills, with the ability to negotiate successful outcomes in challenging situations and motivate junior staff
Ability to work in a team and communicate effectively with diverse cultural and professional staff members
Cost point experience a plus
French and/or Spanish is required
Please submit the following information to email@example.com before January 18th, 2013.
An updated CV
Statement of Claims against the Selection Criteria
A complete application via our website.
Please state “Program Operations Manager” in the subject line of the email and indicate where you first saw this advertisement.
Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, veteran or marital status.
Futures Group Global - 2 years ago
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