The Records Management Clerk III (PT) - Temporary will be responsible for document analysis, sort, label, box, prepare inventories, and move plans in accordance with applicable Indian Affairs Records Schedules (IARS), NARA General Records Schedule (GRS) and OST policies and procedures. The Records Management Clerk II (General Clerk II) will be responsible for preparing inactive records for shipment to the American Indian Records Repository (AIRR).
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.
Assists with record management tasks such as data entry, inventory preparation, filing, and preparation of move plans.
Ensures that the recordkeeping tasks are properly coordinated and supports OST’s operational needs.
Assists in the preparation of records and files for transfer to an off-site storage facility.
Ensures the confidentiality and security of records is maintained.
Follows applicable policies and procedures to classify multiple pieces of information.
Ability to correctly follow a given directive or set of instructions in order to arrange files in a certain order. The files can include correspondence, program data, Trust data, budgets, pictures, or procedures.
Ability to read, interpret record series, and understands policies and procedures.
Assists in analyzing files for various customer components and labeling.
Labels and prepares for shipment boxes of correspondence, publications, regulations, and program directives.
Interacts closely with staff, to ensure compliance with documentation requirements.
Ability to input and extract data from established databases.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and co-workers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
High school diploma or general education degree (GED); A minimum of one year relevant experience. Knowledge of Microsoft Office programs i.e. Access, Excel, Word, Outlook (e-mail), and Internet familiarity.
CERTIFICATES, LICENSES, REGISTRATION
Must possess or obtain a Public Trust Position clearance
Chickasaw Nation Industries - 14 months ago