The Program Coordinator will manage the loft program, provide administrative leadership, quality management and process improvements in support of Housing & Dining’s Facilities Services Operations.
Housing Facilities Services ( HFS ) administers all Maintenance and Grounds support to approximately 3.5M square feet on 164 acres of property. Our Mission is: To provide clean, safe, secure, maintained, and environmentally supportive facilities, resulting in an exceptional residential and dining experience for students, families, staff, and conference guests at the University of Colorado Boulder Campus.
The responsibilities of the Program Coordinator include, but are not limited to:
- Manages all aspects of the Housing & Dining Services loft program including, but not limited to, administration, supervision, managing budget, obtaining vehicle requirements, procuring contracts, designing and implementing program rules and regulations, directing occupancy management, developing strategy, overseeing work management , communicating with parents/students/crews, and making operational decisions and corrective measures.
- Administers departmental maintenance and grounds programs support of: turf management program, thermal remediation program, safety training program administration, and green utility vehicle ( GUV ) program per departmental policies.
- Coordinates vendor bids, contracts, awards, notice to proceeds and other procurement operations including payment of invoices. Ensures invoices are paid in a timely manner, all procurement rules are followed in payment of invoices, and payment of invoices is tracked appropriately with highest ethical standards.
- Facilitates maintenance and grounds project activities including bid processes, project spreadsheets, facilities management required documents, and notices to proceed.
- Supports through actions and results the universities sustainability goals.
- Design, request, compile, revise, and distribute data on operational subjects appropriately for all disciplines within the department including requests of leadership or proactively for process improvements.
- Independently review and analyze data.
- Develop timely updates and revisions to collaborate with leadership in their decision making for improving financial or customer service goals.
- Collect, review, compile, and submit financial related items to and from financial services.
- Investigate and resolve financial discrepancies in billing, budgets, and metrics.
- Utilize housing work order management system ( TMA ) to determine protocols with Housing Facilities Services staff members.
- Act as the focal point for all data collection, calendar administration, scheduling of resources, to insure the operations can complete their assignments. i.e. turf management is an extensive application of tasks in aeration, fertilization, top dressing, over seeding, and Irrigation that must be done in a sequential method with attention placed on timeliness of each operation. Administration of the tasks keeps operations functioning.
- Prepare documents, charts, and power point presentations for staff, editing, updating, and adapting documents where necessary.
- Attends meetings, prepares agenda, takes notes or minutes, and distributes meeting information.
- Coordinate meetings schedules, locations, and attendees across disciplines.
- Manage multiple calendar(s) for operations and coordinate interactions.
- Assists service desk with customer service duties on occasion as required.
- Creates lead based paint notices and ECD’s, for EH&S based upon information provided by job requests.
- Collaborates with all campus and HDS / HFS stakeholders, including top leadership, staff, students, parents, and guests
QUALITY MANAGEMENT AND PROCESS IMPROVEMENTS
- Collaborate with the assistant director for quality and process improvement to establish and insure quality improvement programs for maintenance and grounds are effective and well documented.
- This position will look at work processes to see where quality improvement programs could work.
- Provides recommendations and ideas to the leadership about the development and implementation of quality and process improvements for HFS .
OTHER DUTIES AS ASSIGNED
- Delivers operational support, administration, and programing to projects and planning activities of the organization to meet the mission and goal of the department.
- Compiles results for department reports, analyzes data, and formulates new programs and directives for the future.
- This position will be required to drive a university vehicle on various occasions
Note: The incumbent in this position may need to work during to respond after hours during emergencies, work in inclement weather/adverse conditions, and report to work for regular assigned shift during emergency campus closures.
Salary and Benefits:
The salary range for this position is $40,000-$50,000 per year, commensurate with skills and experience.
The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition reimbursement and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment, learn more about the University of Colorado Boulder .
The University of Colorado is an Equal Opportunity Employer committed to building a diverse workforce. We encourage applications from women, racial and ethnic minorities, persons with disabilities and veterans. In accordance with the Americans with Disabilities Act, alternative formats of this ad can be provided upon request for individuals with disabilities by contacting human resources at firstname.lastname@example.org or (303) 492-6475.
Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials. There may be questions at the end of this application related to these qualifications and competencies; your answers to these questions will be verified against your application materials and may be checked with references. False information could lead to your removal from the hiring process.
The University of Colorado Boulder is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Further, all employees must submit to the self-disclosure requirements outlined in the campus background check policy available at http://www.colorado.edu/policies/background-check-policy.
The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
• A bachelor’s degree from an accredited university in Business or related field.
Professional experience in Project, Asset, or Facilities Management, Process Quality Management and Improvement ( PQMI /Six Sigma) or Office Operations Management may substitute for bachelor’s degree on a year to year basis.
• Current proficiencies with PC based operations and information, including excellent financial spreadsheets (including formulas & macros), data base management, file management, word processing, and flow charting systems and software.
• Has a demonstrated or documented track record of exemplary customer service and client satisfaction.
• Must have the skill and desire to work in a high stress, time sensitive, emergency oriented, and demanding operation.
• Have a valid driver’s license.
Required Competencies/Knowledge, Skills and abilities
• Must possess exemplary communication (written and verbal), organizational, interpersonal, and leadership skills.
Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.
• Candidate must have knowledge of office administration; project management and or facilities management.
• Should have a proven ability to plan, organize and coordinate the work activities of self and others.
• A previous experience in building management or construction management with knowledge of and working with all professional trades workers is preferred.
Special instructions to applicants
This position will be open until filled. Applications submitted by October 2, 2013, will receive full consideration.
To apply, please submit the following materials to this posting at www.jobsatcu.com:
1) A cover letter that specifically addresses the job requirements and outlines qualifications
2) A current resume
3) The names, addresses, daytime telephone numbers and e-mail addresses for three professional references
Please Note: The final candidate will be required to provide proof of completed academic degree in the form of a transcript or diploma copy if the candidate will be using a completed academic degree to fulfill a minimum requirement for the position.
If you have difficulties submitting application information, please contact the jobsatcu help desk at: 1-855-216-7740 option 5
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