Research Administrator: Funding/Awards - Siteman Cancer Center - 24849
Washington University in St. Louis - St. Louis, MO

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Job Type/Schedule

This position is full-time and works approximately 40 hours per week.

Department Name/Job Location

This position is for the Siteman Cancer Center located at the Medical School Campus.

Essential Functions

Position responsible for Siteman Cancer Center research administration, coordination, and support functions, including, but not limited to grants, program, and project management. Serves as a key contact and critical member of the team which is responsible for implementing and sustaining Siteman’s research-related strategic plans.

1. CCSG: Responsible for funding/award descriptions in CCSG submissions (renewal & progress reports). Participate in preparation and execution of site visits, external advisory board meetings, and other meetings when necessary. Provides relevant funding/award statistics & supporting documentation.

2. Data, records, & reporting: Maintains current funding/award data in Siteman database & proposal submission system. Provides reports, as requested. Maintain all records as prescribed by leadership.

3. Funding/awards - general: Key contact at WU for oncology funding opportunity, oversees full function of all funding awarded and received by Siteman. Develop, implement, & evaluate funding/award-driven initiatives under the direction of Siteman leadership and in partnership with Siteman’s research team. Coordinate program activities that are aligned with cancer center guidelines/expectations. Conduct quality assurance/improvement studies to strengthen and streamline Siteman’s submission, review, and award processes.

4. Funding – outgoing awards: Announces internal & external funding opportunities through routine distribution of open RFAs. Responsible for review, submission, and progress report processes for outgoing funds (eg, PSRS, RDAs, ACSIRG junior investigator awards). Solicits eligible applicants and assists researchers as needed. Facilitates committee review process, reviewer training, and review committee proceedings. Handles award terms and agreements. Key contact and facilitator for large oncology-focused submissions.

5. Funding – incoming awards: Responsible for Siteman's non-CCSG grant applications including identifying relevant funding opportunities, writing, submitting, and managing incoming awards (eg, BJHF, Emerson/ATT, FFANY, ACSIRG). Assists in planning process, supports the development, and takes lead role in coordinating multidisciplinary, inter & intra programmatic grant submissions (eg, SPORE, federal contract/U mechanisms & cooperative agreements), as needed.

6. Training/education: Administers Siteman training and career development programs. Serves as lead contact for WU practicum & students. Participate in review/selection process for Siteman’s Summer Opportunities Program. Collaborate with institutional peer groups (eg, CTSA) to discuss best practices, share resources, and import/export training data. Investigate and implement opportunities to grow and improve training Siteman’s services.

7. Fiscal: Complete all functions (independently or in collaboration with Siteman’s business team) associated with budgets – comprehensive oversight of budget proposals, justification, allowable costs, management, account set up/close out and reporting – for incoming and outgoing research awards. Includes assisting investigators with development of overall budget, establishing pay lines, collecting annual budgetary updates, and reviewing/approving requests for no-cost extensions (NCEs). Other appropriate fiscal duties as assigned.

8. Additional duties: Identify opportunities for Siteman to gain recognition locally & nationally; for example, through national nominations. Position requires communication with outside agencies, such as granting agencies, drug companies and/or collaborative institutions. Other duties as assigned.

Required Qualifications

Equivalent of Bachelor’s degree, preferably in Business Administration or related field. 7+ years related experience. Supervisory experience highly preferred. Accounting experience and familiarity with University systems preferred, and basic computer literacy necessary.

Preferred Qualifications

Strongly prefer high-level program management experience; familiarity with University systems/grants/contracts; and exposure to biomedical research. Computer literacy is necessary.

Strong interpersonal skills and effective in verbal/written communication. Able to exercise diplomacy, discretion and independent judgement in decision-making processes, strategic planning, and fulfilling the research component of Siteman’s mission/vision. Able to maintain a professional demeanor in dealing with Siteman’s wide range of stakeholders & customers (eg, patients, providers, researchers, staff) as well as external colleagues and the general public. Essential that incumbent functions effectively in a team-based work environment where performance evaluations assess position and value/behavior-focused expectations.

Salary Range

The hiring range for this position is $48,921 to $63,585 annually.


  • Retirement Savings Plan
  • 22 vacation days
  • 8 Paid Holidays
  • Sick Time
  • Tuition benefits for employee, spouse and dependent children
  • Free Metro Link/ Bus pass
  • Free Life Insurance
  • Health, Dental, Vision
  • Health Savings Accounts (HSA)
  • Long Term Disability Insurance
  • Flex Spending Plan
  • Other Benefits
Med School HR website (

EOE Statement

Washington University in St. Louis is an equal opportunity, affirmative action employer and encourages applications from women, ethnic minorities, veterans, and individuals with disabilities.

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