Compliance Technician
Seattle University - Seattle, WA

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Seattle University has an exciting, dynamic opportunity for a Compliance Technician to join our community.

Under the direction of the Compliance Accountant, this position is responsible for the day-to-day tracking and monitoring of the University’s Procard program, monitoring and tracking of University’s rebates under the Procard program, and providing data entry to support Accounts Payable.

Essential Job Functions

Direct University personnel on how to apply for a procard and ensure current documents relating to the procard are maintained on the Controller’s website.

Maintain a complete and accurate accounting of all outstanding University credit cards.

Work with the Office of Human Resources and the Payroll Department to ensure procards are collected from any faculty or staff who ceases employment with the University and returned to the Controller’s Office to be destroyed.

Assist University personnel in resolving various issues that arise in relation to procards, including but not limited to resolving difficulties encountered in using the procard.

Effectively communicate with JP Morgan Chase representatives to resolve issues relating to the procard program, including investigation of card declines, available credit limits, and follow up on questionable charges made on University cards when necessary.

Complete regular audits of University procards as directed by the Compliance Accountant. Keep comprehensive and organized records of procards that have been audited, any issues identified and how they were resolved, and report any identified misuse of the procard to the Compliance Accountant immediately.

Ensure proper documentation around the University to ensure all purchases made on the procards are properly coded in the General Ledger at month end.

Monitor the usage of the procard and ensure the University’s remaining credit limit is sufficient at any point in time.

Monitor the usage of the procard and work with the Compliance Accountant to determine if proper rebates are being received.

Prepare and provide training to new and existing cardholder over the proper use of procards, JPMorgan Online Reporting tool (SmartData Online)

Provide excellent customer service to University procards users.

Marginal Job Functions

Assist the Accounts Payable department with data entry, and filing as required. This includes but not limited to covering for accounts payable technicians when they are absent, preparing Journal Entries and coding Accounts Payable’s procard transactions.

Provides support and assistance on various projects as directed by the Compliance Accountant and Accounts Payable Manager.

Minimum Qualifications

Bachelor’s degree and two or more years of accounting or bookkeeping experience or procard administration or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Must be able to prioritize work to meet deadlines and priorities. Must be able to handle stressful situations and possess strong verbal and written communication skills.

Must be able to work well with others. Strong technical and computer skills required with highly developed attention to detail.

Knowledge of Generally Accepted Accounting Principles ( GAAP ), merchant category codes and use/sales tax.

Knowledge of computer operations, software, information storage and retrieval techniques and methods particularly as applied to accounting functions. Proficient in Microsoft Access to write and run queries.

All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values.

All positions at Seattle University require a criminal history background check.

Preferred Qualifications

Procard administration or accounts payable industry related experience.

$38,000 to $40,000 annually based on skills and qualifications

Excellent Benefits Package

Our excellent benefits package currently includes: Medical, dental, vision, life, and disability insurance, significantly subsidized for employee and dependents; generous retirement plan; vacation, sick leave, 11 holidays plus Christmas week off, community service leave; Transportation pass 75% paid; Automatic payroll deposit; Library privileges for employees; University fitness facilities free for employees; S.U. tuition for employees and dependents administered in accordance with University policies.

Application Instructions

Please apply online at: Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying.

Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870.

Close Date

Non-Discrimination Policy

Seattle University does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, political ideology or status as a Vietnam-era or special disabled veteran in the administration of any of its education policies, admission policies, scholarship and loan programs, athletics, and other school-administered policies and programs, or in its employment related policies and practices. In addition, the University does not discriminate on the basis of genetic information in its employment related policies and practices, including coverage under its health benefits program.

All University policies, practices and procedures are administered in a manner consistent with Seattle University’s Catholic and Jesuit identity and character. Inquiries relating to these policies may be referred to the University’s Vice President for Human Resources and University Services and Equal Opportunity Officer at (206) 296-5870.

Consistent with the requirements of Title IX of the Education Amendments of 1972 and its implementing regulations, Seattle University has designated three individuals responsible for coordinating the University’s Title IX compliance. Students or employees with concerns or complaints about discrimination on the basis of sex in employment or an education program or activity may contact any one of the following Title IX coordinators:

Office of Human Resources

RINA 214

(206) 296-5870

Individuals may also contact the Office for Civil Rights of the U.S. Department of Education.

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