Description – Overview
The primary purpose of the Materials Management Services Representative position is to provide support for the operations of all sections of Materials Management Services. This position impacts day-to-day operations of assigned areas and departments throughout the institution with respect to inventory and logistics of patient and research supplies, equipment and service. This position must also comply with all departmental, Q.I., safety, fire, JCAHO guidelines that apply to the Materials Management area. This position is expected to participate in in-house training in-services to gain information regarding new policies, procedures, and systems, which are electronic and /or manual to assure appropriate response to issues, to acquire or refresh skills or to enhance job performance. This position is required to perform housekeeping and maintenance functions not inclusive of those performed Environmental Services or Facilities Services both at the par level area or inventory location.
In Summary this position is responsible to assist in maintaining the environment in the department and area services in such a manner as to meet the standards of the hospital and accrediting agencies for purpose of safety, convenience, aesthetics, comfort and maximum utilization of resources.
1. Logistics Area
Perform receipt of supplies, linen and/or equipment by checking merchandise against order documents. Document deficiencies, if any, and refer problem situations to appropriate personnel for resolution. Deliver all requests for supplies, linen, equipment and/or packages to assigned areas in a timely and appropriate manner.
Drive regularly scheduled or unscheduled routes between buildings and deliver supplies, materials, and equipment; pick up, carry and deliver materials to specified locations.
Drive a ¾ ton utility van, 16' and 24' delivery truck, and complete the Driver Log following each trip, as well as notating all gasoline purchases.
Operate materials handling equipment to include carts, pallet jacks, hand truck and ergo-tug.
2. Warehouse Area
Daily operation of the shipping/receiving dock at decommissioned asset warehouse.
Responsible safe operation of material handling equipment including forklift, pallet jacks.
Assisting Asset Coordinator in tagging of new assets as needed.
Clerical activities to include processing of receipts, transfers of assets from/to warehouse and other data collection activities as directed via manual or computer entry.
Responsible for overall housekeeping of warehouse areas.
3. PARS Area
Place approved orders with vendors via computer download of par level inventories. In the event of a system failure, this function may be handled manually. Operate a handheld device for inventory management and/or signature capture.
Maintain records for inventory, acquisition and transfer to ensure proper chain of custody for all deliveries and pickups.
4. Inventory Area
Verify inventory computations by comparing them to physical counts of stock, and investigate discrepancies or adjust errors.
Demonstrate competence in accessing information and performing tasks (issues, credits, print out of various reports) from the following software systems: materials management, point of use, patient charge labeling, linen management, package tracking and institutional mail.
Determine proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
Examine and inspect stock items for wear or defects, reporting any damage to supervisors.
Store items in an orderly and accessible manner in warehouses, supply rooms, or other areas.
Unload, breakdown, and sticker supplies, as required, for par level areas or inventory locations
Receive and count stock items and equipment and record data manually or via computer (Lawson, McKesson)
Pack and unpack items and equipment to be stocked on shelves in stockrooms or warehouses.
Perform inventory and replenishment of supplies, linen and equipment in assigned par level area or inventory location via manual or computer entry.
Check supplies, linen or equipment for integrity or expiration dates, if applicable, upon receipt from vendor and when restocking any area--par level, exchange cart or inventory area.
Makes rounds as necessary in assigned areas
Maintain and prepare emergency carts and perform accurate emergency cart checks on assigned units.
Maintain supplies, tools, equipment, and storage areas in order to ensure compliance with safety regulations.
Properly label or tag equipment or supplies before placing in the proper location.
Keep records on the use and/or damage of stock, stock handling equipment, supplies and durable medical equipment.
7. Other duties as assigned
Hgh School Diploma or equivalent
Possession of a valid Texas driver's license of the appropriate classification
Three years of work experience
Two years of work experience at MDACC and/or a company within the healthcare industry.
MD Anderson Cancer Center - 17 months ago
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