Assistant To the Vice-President - Assistant to the Vice President
University of Texas at Austin - Austin, TX

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Purpose

A skilled and resourceful professional to provide complex executive-level support to a vice president of a large division with a high degree of initiative and judgment; work closely with high-level University administrators and personnel from other University departments.

Essential Functions

Provide high-level, clear and accurate calendaring for the vice president by using discretion in creating appointments; accepting and moving calendar entries with precise judgment and discretion; managing all scheduling conflicts and weighing changing priorities as necessary. Ensure ample preparation for meetings, board membership commitments and other internal and external organization and committee affiliations. Coordinate complex projects and issues, using discretion and judgment, and being prepared to report up-to-date status to vice president when asked. Handle unanticipated issues as required. Manage and staff administrative meetings; coordinate details of retreats, and meetings by providing accurate and precise documentation of agendas, content, assignments, timelines and coordination with attendees. Coordinate between the VP and the Communications/Marketing Director and assist with development, writing, editing and dissemination of official communications including printed and online materials for division's internal and external correspondence and publications, i.e., newsletters, reports, press releases, media alerts, and other related documents. Write, proof and edit correspondence. Coordinate travel for vice president including creating and revising itineraries, registrations, confirmations.

Marginal/Incidental functions

Other related functions as assigned.

Required qualifications

Bachelor's Degree or equivalent level experience. Excellent understanding of higher education at a large public university. Strong working knowledge of executive office operations and protocols, preferably in a higher education setting. Superior knowledge of computers and word-processing, spreadsheet, database and other software applications. Organized, detail-oriented and accurate. Demonstrated ability to work as team-player. Handle sensitive and confidential information with utmost discretion. Gather and present information effectively, both orally and in writing. Assess situations, identify issues and generate appropriate solutions in compliance with policies, procedures, where applicable. Minimum of five years of progressively responsible experience supporting an executive, or executive-level office, or in other significant support role within a fast-paced and challenging executive, or executive-level office environment. At least two to three years of experience providing support to a senior executive.
Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than three years of experience supporting a senior executive

Working conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Security sensitive; conviction verification
conducted on applicant selected.

The retirement plan for this position is Teacher Retirement System
of Texas ( TRS ), subject to the position being at
least 20 hours per week and at least 135 days in length. This
position has the option to elect the Optional Retirement Program
( ORP ) instead of
TRS ,
subject to the position being 40 hours per week and at least
135 days in length.

The University of Texas at Austin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, citizenship status, Vietnam era or special disabled veteran's status, or sexual orientation. Under Section 504 of the Rehabilitation Act and the Americans with Disabilities Act, disability accommodations will be provided, as needed.

If hired, you will be required to complete the federal Employment
Eligibility Verification form, I-9. You will be required to present
acceptable and original
documents
to prove your identity and
authorization to work in the United States. Documents need to be
presented no later than the third day of employment. Failure to do
so will result in loss of employment at the university.

UT Austin is a Tobacco-free Campus

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