Administrative and Fiscal Manager
University of Alaska - Anchorage, AK

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Position number (PCN):
303235

Job Open Date

02-15-2013

Review Date To ensure consideration, please apply prior to the review date.

03-01-2013

Job Close Date Jobs close at 5:00 PM Alaska time on the date listed.

Months per Year

Job Location

Anchorage_03

Department Legend
  • W = Statewide
  • A = UAA
  • F = UAF
  • G = UAFGI
  • S = UAS
A-CHSW Inst for Circumpolar Health St

Assignment Information

Regular

Major Org Unit

University of Alaska Anchorage

Region

Anchorage/Matsu

Job Type

Accounting/Audit Business Clerical/Office Support Management

Internal Applicants Only? Click here for a definition of Internal Applicants

No

Salary Grade Salary Schedule

00_80

Salary

Bookmark to Job Posting

www.uakjobs.com/applicants/Central?quickFind=80231

HR Phone Number

University of Alaska Anchorage - (907) 786-4608

HR E-mail Address

University of Alaska Anchorage - uaa_akjobs@uaa.alaska.edu

Job Posting Information

Job Posting Summary

The Institute of Circumpolar Health Studies (ICHS) (http://www.ichs.uaa.alaska.edu/) is a public health research institute within the College of Health at the University of Alaska Anchorage (UAA). ICHS handles extensive confidential research and survey information, with substantive reporting and cooperative research with external cohorts and agencies. It has substantial statistical and survey software requirements for innovative information analysis. The focus of the Institute is research and policy development in public health and health systems. Prospective research foci are the social and physical determinants of Alaskan population health (including access to quality health care, addiction to alcohol, tobacco, and other substances, diet and nutrition, and global climate change). ICHS external agencies include AK DHSS, CDC, NIH and numerous private and public stakeholders in Alaska health issues. It also supports UAA academic development with research discoveries.

Knowledge, skills and abilities required for this position.

Substantial knowledge of program and contract administration in research environments Knowledge of strategic short and long range planning processes Extensive knowledge of GAAP, UA policy and regulation, state and federal laws regarding budget development, management and grants and contracts compliance Knowledge of relevant computer applications Effective program/project management skills Excellent customer service, tact, diplomacy and persuasion skills. Ability to communicate effectively in person and in writing and to act as liaison to public and funding agencies. Ability to apply best practices in supervision and to build successful teams. Ability to delegate as appropriate. Ability to identify confidential issues and situations and respond according to university regulation, state and/or federal law. Ability to interact effectively with individuals from diverse backgrounds.

Typical education or training required for this position (including licenses).

Bachelor's degree in project management, business administration, accounting or relevant field. MBA or CPA preferred.

Length of time and type of experience required for this position.

3 years progressively responsible experience. Prefer grant/project management experience.

Preferred knowledge, skills or abilities for this position.

Special Instructions to Applicants

Special Conditions of Employment

Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).

Professional proposal, grants & contracts training such as APMP, NCURA, SRA, CAS and experience with NSF Fastlane, NIH, Grants.gov

Information

Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office. Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office. Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska. Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security. Benefits : Refer to the Benefits web page at http://www.alaska.edu/benefits for more information on benefits available to University of Alaska employees. E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following: E-Verify FAQ: http://www.alaska.edu/hr/procedures/PDF/personnel.reference.everify_faq.pdf E-Verify Participation Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterEnglish.pdf E-Verify Participation Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterSpanish.pdf Right to Work Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWEnglishversion.pdf Right to Work Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWSpanishversion.pdf

Job Duties

4
Records

Duty:
FINANCIAL MANAGEMENT:
Manage a financial system for all general and restricted funds to include grants, contracts, and foundation funds.

In conjunction with the director, develop and implement improvements to the financial management system as necessary.

Manage program and fiscal reporting to ensure timely, accurate and meaningful results.

Develop and analyze short and long term fiscal strategies.

Make recommendations for the director and principal investigators to ensure the most effective use of funds.

ADMINISTRATIVE MANAGEMENT:
Develop and implement processes and procedures for all administrative activities and ensure the actions and directives are carried out.

Advise the director and principal investigators on administrative issues and personnel actions. Recommend strategies and courses of action that are consistent with University policies and procedures and applicable State and Federal laws.

Supervise administrative and fiscal staff to include selection, training, evaluation, and professional development.

Oversee time and effort reporting, to include compliance reporting for grants and contracts.

Respond to requests for information from internal and external entities.

Oversee the facilitation and maintenance of all research technology requirements.

Responsible for the maintenance of physical facility, including purchase and maintenance of equipment and furnishings, inventory, and storage management.

Maintain confidentiality on a variety of sensitive issues.

GRANTS & CONTRACTS MANAGEMENT:
Advise and assist faculty and principal investigators in the pre-award process, including preparation of applications, development of budgets, and submission through the Office of Sponsored Programs.

Advise faculty and principal investigators regarding post-award contract terms and ensure reporting requirements are met including preparation of final budget and related documents for grant applications and monthly budget and cost-to-complete reports and spreadsheets for ongoing projects.

Develop and maintain post-award budgets, analyze expenditures, and project revenues and expenditures.

Advise the director and principal investigators of budget projections, problems, and adjustments.

Stay current on budget requirements from funding agencies.

OTHER:
Act on behalf of the Director regarding administrative and financial matters in his absence.

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