Office Manager (San Mateo)
ZS Associates - San Mateo, CA

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ZS Associates is a global management consulting firm specializing in sales and marketing strategy, operations and execution. ZS is recognized for its expertise in go-to-market and sales force strategies and its downstream implementation capabilities. ZS helps companies achieve sales success by delivering both issue-specific solutions and large-scale business transformations.

With 19 offices and more than 1,500 people worldwide, we have concentrated our resources on creating competitive advantage in sales and marketing for our clients in selected industries. Our focus has enabled us to develop an unmatched depth of knowledge and base of experience. ZS also has a unique working environment. Our work is challenging, intense and highly quantitative, yet our interactions are direct and informal.

Office managers manage daily office operations and coordinate support for employees, as well as manage and mentor administrative support staff. They plan and coordinate office-wide special events (holiday party, summer picnics, sporting events, employee gifts, etc.)Position requires significant relevant work experience, strong people skills and ability to work independently in all of the following areas:

oversees the functioning and maintenance of office equipment and service calls and purchasing

oversees internal and external client meeting coordination and project support (i.e. meeting room set-up, hotel accommodations, catering, etc.)

negotiates and manages vendor relationships

coordinates building maintenance and janitorial service requests

participates in administrative staff recruiting

facilitates office orientation for new employees (office procedures, voice mail, etc.)

5-10 years successful prior work experience as administrative office manager or facilities manager

Exceptional organizational skills, detail orientation, time management and flexibility

High degree of initiative and ability to troubleshoot, problem-solve and make decisions

Strong work ethic, professional presence, and hands-on style

Strong proficiency with MSOffice products, LotusNotes and Internet search techniques

Ability to multitask in a fast-paced work environment, while maintaining a sense of humor

BA/BS degree strongly preferred

Candidates interested in positions in North America must be citizens of, or possess permanent work authorization for, the country of intended employment (US or Canada).


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