OR RESOURCE SPECIALIST- 40 Hours ( Monday-Friday Day Shift)
Massachusetts General Hospital (GHC) - Boston, MA

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General Overview

Reporting to OR Materials and within hospital and departmental guidelines, the OR Resource Specialist will be responsible for the final coordination of all procedure related product and instrumentation. The OR Resource Specialist will act as direct link between the clinical Operating Room staff, OR Materials Management and OR Sterile Processing to ensure that all instrumentation, general and specialty supplies are available and delivered, within specific timelines, to the point of use. In addition, the OR Resource Specialist will be responsible for maintaining and managing an inventory of service specific specialized surgical supplies.


1. Acts as the central point of contact between the clinical Operating Room staff, OR Materials Management and OR Sterile Processing to ensure that all instrumentation, general and specialty supplies are available and delivered, within specific timelines, to the point of use

2. Works closely with the OR Clinical Nursing staff and monitors OR schedule on an ongoing basis to ensure availably of instrumentation and specialty supplies to support the daily OR schedule

3. Advises OR Clinical Nursing, OR Materials Management and OR Sterile Processing of any potential problems or unusual incidents in relation to meeting supply needs or service demands

4. Responsible for procedure based case cart flow. Communicates any additions, cancellations and changes to the OR procedure schedule to OR Clinical Nursing, OR Materials and OR Sterile Processing

5. Responsible for Case Pick completion; core based specialty instrumentation and supplies

6. Communicates all issues relating to supply order status to OR Clinical Nursing staff and OR Materials Management

7. Maintains specialty product inventory for service specific areas. This includes inventory assessment and ordering utilizing eBuy and PeopleSoft

8. Coordinates with outside Sales Representatives the delivery of procedure specific implants, instrumentation and supplies

9. Will, as required, provide coverage for other OR surgical services

10. Responsible for product returns to manufacturers/vendors and for the return of unused specialty products to the core inventory

11. Responsible for working on a daily basis with the OR Materials Director and Manger to ensure coordination, integrity, and stability of the OR Inventory as it relates to adding new items, deleting items, product increases, volume increases, product substitutions and backorders

12. Assists with departmental product recall process

13. Checks in specialty item orders from Receiving/Loading Dock verifying receipts against requests. Report discrepancies to manager

14. Continuously keeps specialty inventory holding areas well-stocked and organized, including accurate labeling for easy identification

15. Maintains specialty order stock sheets and par levels

16. Stocks products using FIFO (First In, First Out-rotational) procedure to avoid stockpiling, ensure sterility and date range of product

17. On a periodic basis and as requested, inspects products for expiration date and package integrity to ensure sterility

18. Participates in internal department management meetings and will be responsible to gather facts, run queries, present documentation and perform other tasks related to the development of procedures or programs relating to inventory

19. Responsible for effective and efficient resolution of backorders, whether by alternative sourcing or product substitution in collaboration with clinical leaders

20. Responsible for maintaining a thorough understanding of the hospital based computer applications in relation to the position

21. Performs other duties as assigned


Exceptional customer service and problem solving skills are essential

Requires a strong working knowledge of medical/surgical terminology

Must be able to show initiative and the ability to prioritize work loads under stressful situations

Requires excellent interpersonal, influential and organizational skills

Must be accountable and capable of independent action

Computer proficiency required; Microsoft Word, Excel and Outlook

Must possess complete comprehension of the English language and be proficient in written and oral communications


College diploma preferred. Experience with OR technical skill training may substitute

Some knowledge of surgical instrumentation, supplies and equipment and its relationship to surgical procedures is preferred

Three to five years direct experience in procedure management and inventory control in a hospital/clinical environment


Involves large amounts of time walking and standing. Also involves routine lifting of heavy objects and pushing of case carts

On-call responsibility

Exposure to the overall Operating Room environment is a requirement. Entering an Operating Room while a procedure is in progress is required

A strict dress code and professional appearance including wearing surgical scrubs is required

Occasional rotation to off-shifts