Development Assistant, Part-time
The Friends of the Palo Alto Junior Museum & Zoo (JMZ), is a non-profit fundraising organization which strives to support and enhance the JMZ, whose mission is to engage a child's curiosity in science and nature. The Friends fund capital projects, provide science education classes to underserved populations, and fund new exhibits. Community support for the Friends includes memberships, annual giving, and grants.
The Development Assistant reports to the Office Manager and works with the Board of Directors Development Committee. This position supports the Friends' development efforts by collaborating with committee members and JMZ staff to implement fundraising/membership activities. The position's key responsibilities include:
- As a professional representative of the Friends and the JMZ, providing friendly, efficient service to our constituents.
- Managing accurate, up-to-date donor records, including database maintenance, all related paperwork, and filing system.
- Processing memberships, major donations, and grant funds.
- Working with the Board Development Committee to implement development goals and coordinating daily development activities.
- Soliciting membership renewals and annual giving, and providing donors with tax deductibility documentation.
- Coordinating grant applications, preparing supporting documentation and correspondence.
- Acknowledging donors, sponsors, and volunteers through correspondence and verbal communications.
- Preparing/updating forms, brochures, and donor literature.
- Creating/composing Friends' newsletters, communications, PowerPoint slides for lobby kiosk, and updated website content, incorporating graphics and text.
- Organizing special events activities, including vendor sponsorship, with creativity and a fresh appeal.
- Other administrative/general office assistance as needed, collaborating with team members to promote efficient office operations.
The Friends of the JMZ is an equal opportunity employer. Interested candidates should forward their resume and cover letter with salary requirements to firstname.lastname@example.org . No phone calls please.
- Minimum 2-3 years office/administrative experience, preferably in a non-profit setting.
- Strong computer proficiency in Microsoft Office, internet, presentation applications, and CRM software. Photography skills helpful.
- Excellent interpersonal and written skills, with a solid knowledge of grammar.
- Ability to work well with diverse groups of people, including staff, volunteers, donors, vendors, and board members.
- Team player with a "can-do" attitude.
- Efficiency in working independently in a fast-paced, dynamic environment.
- Time management skills with the ability to coordinate multiple projects and on-going processes.
- Flexibility in work schedule, working part-time, 25-30 hours per week, occasional evenings/weekends.