Senior Assistant: Administrative
AppLabs - Arlington, VA

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Must be clearable to a Secret Clearance and EOD before starting. Essential Job Functions Performs general office duties for department such as word-processing, photocopying, faxing, report generation, and filing; may provide specialized administrative support such as basic graphic creation for presentations and documents. Performs routine office duties according to business unit/functional area such as entering information into databases, compiling and analyzing simple data, and preparing reports and presentations to convey results. Coordinates outgoing department correspondence; may create original correspondence; assembles, addresses and mails documents; distributes incoming mail to appropriate personnel. Distributes documents to department employees such as faxes, staff calendars, or proposal responses; photocopies documents as necessary; ensures documents are received by appropriate employees. Schedules meetings and off-site functions; reserves conference rooms as appropriate; coordinates specific business unit/functional area activities as appropriate. Orders basic office and computer supplies as needed in order to ensure adequate supply. Contacts appropriate repair persons to service office equipment as needed to ensure continuous service. Answers incoming calls and routes calls to appropriate personnel; records messages and delivers to appropriate personnel; researches and responds to routine inquiries. Registers personnel for conferences and classes. May coordinate travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel. Qualifications Basic Qualifications High school diploma or G.E.D. Three or more years of administrative assistance experience Experience working with administrative practices and procedures Experience working with industry writing style such as grammar, sentence form, and structure Other Qualifications Skills in utilizing presentation and database software Good communication skills Office equipment skills such as faxing and photocopying Good personal computer and business solutions software skills Good interpersonal skills for answering telephones and communicating with all levels of employee Good organization skills to balance work and prioritize tasks Ability to work independently with minimal supervision CSC is an Equal Opportunity Employer M/F/D/V
AppLabs - 19 months ago - save job - block
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