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General Summary: Manages the procurement process and supplier relationship for various contracted services, commodities, and events. Identifies, develops, and manages relationships with current and potential suppliers. Examines the Procurement Department's spending activities and provides management with an analysis of the activities.
Responsibilities: Essential Duties and Responsibilities:
Manages the procurement process for basic services, events, and other commodities (i.e., furniture, office supplies, promotional goods, awards, and technology).
Coordinates communications between internal customers and suppliers to ensure satisfaction with contracted services or product offering, quality, pricing, and delivery dates.
Participates in contract negotiations with suppliers and monitors/administers contract terms as requested by management.
Works closely with internal customers and suppliers to ensure accuracy of branded vendor logo/artwork using the right format such as PMS color, spot colors, engraving, embossing, fonts and imprint areas of promotional items.
Manages and administers the organization's Financial Card Programs (Purchasing Card and Travel and Entertainment Card) and/or gift card program.
Coordinates the implementation, training, and evaluation of the Procurement Policies and Financial Card Program.
Assists cardholders in resolving issues with merchants or the bank when they cannot reach a resolution on their own.
Analyzes Financial Card usage and monitors credit limits, possible inappropriate transactions and lateness of payments or reconciliation.
Tracks terminations and immediately notifies bank of card cancellations.
Maintains consistent and accurate program and purchase information, tracks statistics, maintains monthly metric information, and documents project update reports for management as needed.
Communicates out of policy actions to ensure future compliance.
Assists management in evaluating/recommending policy changes.
Responsible for research and analysis of Procurement Department's spending activities.
Prepares, maintains, and updates Department contract files and databases to facilitate central filing system.
Initiates new projects within the department to the benefit of Tech Data as a whole. Additional Duties and Responsibilities:
Performs other additional duties as assigned.
Qualifications: Knowledge, Skills, and/or Abilities Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Able to build solid, effective working relationships with others.
Able to constructively work under stress and pressure when faced with high workloads and deadlines.
Able to avoid win/loss situations and ensure productive resolutions of conflict.
Able to analyze and resolve complex issues and problems in a sound and timely fashion.
Able to express ideas clearly and convey necessary information.
Able to recognize and attend to important details with accuracy and efficiency.
Able to use relevant computer system applications (which may include spreadsheets, word processors, databases, etc) at a basic level.
Able to work independently with minimum supervision.
Able to maintain and promote social, ethical, and organizational standards in conducting internal and external business activities.
Able to negotiate skillfully, promote/sell ideas persuasively, and close transactions with mutually beneficial results.
Able to operate common office equipment.
Able to perform basic mathematical calculations.
Able to prepare/analyze appropriate reports and other business correspondence.
Able to provide courteous, timely service when addressing customer questions and concerns.
Able to quickly learn new systems and technology.
Possesses strong multi-cultural interpersonal skills.
Possesses strong organizational and time management skills, driving tasks to completion.
Able to use relevant computer system applications (which may include spreadsheets, word processors, databases, etc) at an intermediate level. Required Educational:
High School/G.E.D. Preferred Educational: Bachelor Degree Previous Experience (Years & Type):
Minimum of 2 years purchasing experience preferred. Certifications:
Working Conditions:
Professional, office environment. The statements above are intended to describe the general nature and level of work being performed by people assigned to this job. Other duties may be assigned as needed.
Tech Data - 14 months ago
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