Student Trainee (Admin Support/Office Mgmt) Internship
Department of Veterans Affairs - Madison, WI

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To fulfill President Lincoln's promise - "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

Vacancy Identification Number (VIN)


First Area of Consideration will be Veterans.

Second Area of Consideration

will be all other qualified candidates.

This position is being filled under the Pathways Internship Program.

The program is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities in agencies to explore Federal careers while still in school. The Internship provides manager's a ready source of student employees and potential permanent employees upon completion of the program requirements. It also provides the student with work experience directly related to the curriculum studies or career goals while offering eligibility for non-competitive conversion to permanent employment upon completion. For more information on Internship opportunities within the Department of Veterans Affairs, please visit


The Pathways Program participant will enter into a written Participant Agreement that clearly identifies expectations, a general description of duties, evaluation procedures, work schedules and minimum eligibility requirements for conversion to term or permanent positions in the competitive service.

Special Employment Consideration:
VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A,

Appointment of persons with disabilities

[i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or

Disabled veterans with a compensable service-connected disability of 30% or more


Equal Employment Opportunity:
All applicants will receive consideration regardless of race, color, age, religion, sex, national origin, political affiliation, membership or non-membership in an employee organization, marital status, non-disqualifying physical handicap, or any other non-merit reasons.

Reasonable Accommodation:
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.


You must be a U.S. citizen or National to apply for this job.

Subject to a background/suitability investigation.

Designated and/or random drug testing may be required.

Be at least 16 years old (by closing date of this vacancy announcement).

Accepted for/Currently enrolled in a qualified educational institution.

Must be willing to relocate.

The Student Trainee duties include:
  • Obtaining information, categorizing and maintaining listings and files.
  • Entering data, completing forms, and adding missing information to documents, files, and records.
  • Retrieving, printing, or storing automated information.
  • Remove files and material for disposition according to schedules.
No special physical demands are required. The work is primarily performed while sitting.

The work environment includes everyday risks or discomforts which require normal safety precautions typical of offices and meeting and training rooms.

Work Schedule:
Part-Time, Monday - Friday, 8:00am - 4:30pm

Relocation Expenses:
Relocation expenses are not authorized for this position.

To qualify for this position,

applicants must meet all requirements by the closing date of this announcement.

Internship Program:
To be eligible, applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a full or half-time basis.


: One year of general experience that equipped you with the knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. For this position, general experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.


Two year above high school study. The required education must lead to a bachelor's degree with specialization in or directly related to the field in which the student trainees will receive training on the job. An academic year of undergraduate education is defined as 30 semester hours, 45 quarter hours, or the equivalent in an accredited college or university. (Transcripts are required.)


(Transcripts Required): A combination of specialized experience and successfully completed education.


A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) based on your application for this position.

  • A
bility to appropriately and courteously relate to internal and external customers.

  • Knowledge of and skill applying varied and advanced functions of software packages.
  • Knowledge of and ability to use a personal computer.
If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion

of a work sample, and/or contact for an interview.

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website:

All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Veterans' Preference:
When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please review the information for disabled Veterans in the application


or visit


Your resume and/or supporting documentation will be verified during the review process. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s). Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

VA offers a comprehensive benefits package.

This link

provides an overview of the benefits currently offered.

Note: If selected for a Temporary Appointment (i.e. an appointment limited to one year or less):

You are excluded from health benefits coverage if you are:
serving under an appointment limited to one year or less and you have not completed at least one year of current continuous employment, excluding any break in service of 5 days or less; or

expected to work less than 6 months in each year.

You are eligible for FEHB coverage if:
your full-time or part-time temporary appointment has a regular tour of duty and follows a position in which you were insured, with a break in service of no more than 3 days;

you are a Presidential appointee appointed to fill an unexpired term;or

your appointment follows, with a break in service of no more than 3 days, a position in which you were insured.

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Placement Policy:
The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

This job opportunity announcement may be used to fill additional vacancies.

About this company
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The United States Department of Veterans Affairs (VA) is a government-run military veteran benefit system with Cabinet-level status. It is...