Administrative Assistant
University of Louisville - Louisville, KY

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Equal Employment Opportunity

The University of Louisville is an Affirmative Action, Equal Opportunity, Americans with Disabilities Employer, committed to diversity and in that spirit, seeks applications from a broad variety of candidates.


Bachelor's degree and two years of related experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. Wage commensurate with experience. Grade ND.

Position Description

The Office of University Advancement is looking for an energetic professional to join our development team as an Administrative Assistant. This position provides administrative and operational support to the fundraising activities of the Health Sciences Center Campus professional staff. The position requires someone who will make administrative judgments; handle multiple priorities and confidential issues, advise administrators on university policies and procedures, serve as technical resource for administrative staff and perform special assignments and projects, including research and analysis.
Responsibilities: Serve as personal assistant to designated members of the fundraising and alumni relations staff for the Health Sciences Center Schools. Coordinate and manage office functions, including critical correspondence files and records, calendars, travel arrangements and expense reports. Process, draft and edit documents, correspondence and administrative reports. Handle multiple priorities, confidential information and sensitive issues with discretion. Advise professional staff on university policies and procedures, and act as technical resource. Perform special assignments and projects, including donor and donor prospect research, and data analysis. May represent supervisors at meetings to furnish or obtain information. Cover the receptionist area and deliver gift processing documents to the Advancement Services central processing center on a rotating basis with other support staff. Perform miscellaneous clerical tasks such as filing and typing.
Candidate must exhibit a high level of accuracy, proven organization and time management skills, attention to detail, ability to handle demanding deadlines and confidential information, and possess strong interpersonal relationship skills. Candidate must possess a strong aptitude for using databases, contact management, electronic calendaring and communication programs effectively and be a highly skilled user of Microsoft Office Products.

How To Apply -Staff Positions

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Computers are available for application submission at the Human Resources Department located at 1980 Arthur Street - Louisville, Kentucky 40208. For more information, please contact us by email at or by phone 502-852-6542.

If you require assistance or accommodation with our online application process, you may schedule an appointment at (502) 852-6542 with Employment Services at the Human Resources office located at 1980 Arthur Street, Louisville, KY 40208.

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