Classic Party Rentals has an immediate career opportunity for an Office Manager - Accounts Receivables/ Human Resources Coordinator for our Memphis location. The Office Manager - Accounts Receivable / Human Resources Coordinator is responsible for oversight and completion of tasks related to Accounts Receivable, Billing, Collections Payroll and Human Resources. Accounts Receivables Ensure payments are correctly posted to the Customer's account. Reconcile credit card payments. Process check and cash deposits. Answer accounts receivable phone inquiries. Research and process customer account credits, credit card charge backs, and bad checks. Print and mail customer statements. Collections: work with General Manager on keeping outstanding balances to a minimum, call customers with balances past 30 days. Processes requests for credit. Run corporate weekly and monthly Accounts Receivable reports. Process inter-company credits. Accounts Payables Code, obtain General Manager approval, and mail invoices to Corporate for processing. Run corporate Accounts Payable reports. Work with Corporate Accounts Payable to process vendor inquiries on payment of balances Payroll Provide reports to department managers for corrections and process corrections in the time entry system. Approve payroll for the location according to the published payroll calendar. Print timecards, have employees sign timecard prior to distribution of paycheck. Communicate/Resolve paycheck questions/issues with centralized Payroll Department. Process payroll changes such as address changes, direct deposit, pay and job title changes, new hires and termination paperwork. Human Resources Follow Company procedures for recruiting, hiring and terminations. Process new hire paperwork and conduct employee New Hire Orientation. Maintain operational and private personnel employee files, I-9's and other relevant documentation. Notify and hold open enrollment benefit meetings. Verify benefit enrollment paperwork, forward a copy to the Corporate Benefits department and maintain a copy of the enrollment paperwork in the employee's private file. Assist management with employee complaint resolution, performance reviews, warnings and other employee communications. Ensure posting of all required Personnel and Safety documents.
Requirements Can-do attitude a must Discreet, detail orientation, flexible and willing to develop processes Minimum two (2) years experience in accounts receivable/collections and general human resource experience Proven ability to work with diverse clients, both internal and external Special events, catering, production, restaurants, or similar industry experience a plus Excellent organizational and communication skills Excellent knowledge of Microsoft Word, Excel and Outlook Adept at managing many projects simultaneously Our office environment is high energy, fast paced and fun. Saturday work may be necessary on occasion. We are looking for a team player and customer service-oriented employeeLOCAL, QUALIFIED APPLICANTS ONLYPlease send cover letter and resume with salary history. Resumes will not be considered if not accompanied with salary history. No phone calls please. Due to the number of responses, we respond only to candidates we wish to invite to an interview. Classic Party Rentals is an Equal Employment Opportunity employer. About Classic Party RentalsClassic Party Rentals is the nation's premier special event rental company, serving close to forty locations in major metropolitan areas and destination markets nationwide. Recognized as the premier rental company in the country, Classic's high-profile event roster includes Hollywood awards shows and movie premieres, celebrity weddings and charity events. Classic Tents specializes in the installation of temporary Clear Span Structures for high profile events for the hospitality, exhibition, corporate and sports industries. Classic is headquartered in Los Angeles.