Distribution Administrative Assistant
Milgard Manufacturing - Tualatin, OR

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Performs responsibilities in support capacity to the Delivery Fleet Manager in a variety of administrative and clerical assignments.

KEY DUTIES & RESPONSIBILITIES:
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Maintain Driver Qualification Files in compliance with DOT inspection procedures.
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Maintain master MVL & MDL reports for local and Corporate Logistics.
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Track vehicle DMV registration and process check requests for renewal notices.
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Maintain accurate Safety Alert data base information.
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Maintain Driver Vehicle Inspection Reports and Driver Graph Logs, Trip Reports (Paper and electronic) in compliance to DOT inspection process.
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Truck routing within territories.
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Scheduling of Equipment PMs with leasing Company.
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Multi-task as required by assignments from management. Move from project to project with minimal down-time and limited supervision.
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Take minutes of driver meetings and prepare word document and distribute as required.
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Ensure you utilize Milgard’s business values and the Milgard philosophy in all business interactions.
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Adheres to all facets of safety policies and procedures.
The above statements are intended to describe the general nature and level of work being performed by employees in this position. This is not intended to be an exhaustive list of all responsibilities.

EXPERIENCE REQUIRED:
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Proven ability to multi-task

EDUCATION/LICENSES/CERTIFICATION/FORMAL TRAINING:
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High School diploma or GED
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Complete knowledge of MS Word and Excel required
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Ten key operation by touch
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Excellent phone customer service skills required
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Xata Net and Encompass knowledge preferred
ESSENTIAL ABILITIES:
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Read, write and understand the English language
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Compute basic math problems to include fractions, addition, subtraction, multiplication and division
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Ability to learn new computer software programs
PHYSICAL REQUIREMENTS:
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Prolonged sitting and excess data entry and typing
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Minimal lifting of office equipment and supplies
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May be required to frequently lift up to 30 lbs.
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Hand dexterity and strength
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Overtime may be required

WORK ENVIRONMENT:
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Work performed indoors in a climate controlled environment
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Multiple phone lines
Milgard does not tolerate discrimination of any type, and offers equal employment opportunity to all qualified persons without regard to race, color, religion, sex, natural origin, age, disability or medical condition, sexual orientation, marital status, veteran status or any other considerations made unlawful by Federal, State or local laws. We believe in providing eligible and qualified employees with opportunities to advance. Milgard is an at-will employer.
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Milgard is an Affirmative Action and Equal Opportunity Employer
Milgard is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information.

About this company
24 reviews
You won't hear Milgard Manufacturing say they don't do windows. Also known as Milgard Windows & Doors, the company makes...