Executive Office Staff Assistant - Denve...
The City and County of Denver - Denver, CO

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Denver International Airport is hiring an Executive Office Staff Assistant.

Are you a high-energy multitasker who is polished enough to interface on a daily basis with an executive office team? Can you juggle the demands of managing an executive calendar? Do you have a proven track record of successful office management? If so, keep reading. We may be looking for you.

The Executive Office Staff Assistant reports to the Executive Office Manager, and supports the infrastructure of the Executive Office at Denver International Airport. This individual supports the Aviation Chief of Staff - managing their schedule/calendar. In addition to the Aviation Chief of Staff, the Staff Assistant may maintain the calendars of other Executive Office Staff. This individual will also handle various executive office responsibilities, including travel arrangements and expense reimbursements, budget maintenance, and ordering office supplies and equipment.

We're looking for a highly organized, polished individual with executive management support experience who can juggle multiple demands with ease. Communication and organization are key to this highly visible, high-impact position within an executive office environment.

Denver International Airport is the 11th-busiest airport in the world, and the fifth-busiest airport in the United States. We offer an exceptional opportunity as the scale of our operation spans 53 square miles, over 1.5 million square feet of terminal space, a 50 million annual passenger capacity and North America's longest commercial runway at 16,000 feet. Additionally, we have broken ground on a substantial expansion project which includes a major ground transportation component involving commuter-rail. Together We Soar is our slogan – come join one of the most progressive airports in the country that believes in building business and employee success.

Interested ? Please review the required qualifications and submit your application/resume for consideration.

Job Responsibilities:
Maintain calendar for Aviation Chief of Staff and all Executive Office Staff (as requested), including Executive Office Conference Room
Act as Authorizing Agent for Executive Office (duties include badging, fingerprinting appointments, etc.)
Order office supplies and pay invoices using purchasing software (Maximo)
Act as technical representative for the Executive Office
General office support and special projects as assigned
Input budget into budgeting software and create/maintain budget spreadsheets
Schedule travel and submit reimbursement for all Executive Office staff
Administer contracts into software system and submit contract invoices The formal job description is listed under Job Specifications (Staff Assistant) on our website: www.denvergov.org/jobs .

Qualifications:
Required Experience:
Two years of experience performing office support work of the type and at the level of Administrative Support Assistant IV, including the following duties:
Interpret, apply and explain policies and procedures to internal and external customers
Review forms, applications, documents and other information for accuracy, completeness and compliance
Independent decision-making
Problem resolution
Responds to sensitive inquiries and problems, resolves problems by making reliable decisions
The formal job description for Administrative Support Assistant IV is listed under Job Specifications on our website: www.denvergov.org/jobs . Required Education:

Associate's degree Equivalency:
A combination of the appropriate type and level of education and experience may be substituted for the minimum education and experience requirements. For example, two additional years (four total) of experience of the type and at the level of Administrative Support Assistant IV can be substituted for the education requirement. Preferred Qualifications:
Three years as a City and County of Denver employee
Minimum of two years performing full scheduling duties for an executive manager
Experience with contract administration
Experience managing an office budget
Experience managing travel expenses
Strong Microsoft Office knowledge and skills
Ability to offer superior communication and service to external and internal customers at all levels of the organization

Additional Information:
Please note the following:
FBI Criminal Background Check required : an FBI criminal background check is required for all positions at Denver International Airport (DIA). Employees are also required to report any felony conviction and/or moving violations to maintain this clearance / be eligible for continued employment. By position, a pre-employment physical/drug test may be required.
Snow / Emergency Duties: Denver International Airport is a 24/7/365 team operation. If weather conditions warrant or an emergency crisis occurs, all DIA employees can be required to work extended hours and/or shifts. We offer a competitive benefits package including:
Medical, Dental & Vision Plans (multiple programs)
Paid Time Off (combined vacation/sick leave)
Paid Holidays
Retirement (Pension Plan & 457 Deferred Comp Plan)
Flexible Spending Accounts
RTD Discounts
Life Insurance; Short-term and Long-term Disability Insurance
Flex Time
Domestic Partner Programs
Wellness Center & Classes
Education & Training Classes Learn more about our benefits on our website at: www.denvergov.org or by clicking here . No relocation assistance is available. The City and County of Denver values leadership that influences the commitment, ability and willingness of employees to provide quality service to the citizens of Denver. Classification Title : Staff Assistant
Working/Functional Title : Executive Office Staff Assistant - Denver International Airport
Pay Grade : 805A
Agency : Aviation
To Apply : please select the apply button at the top of this posting / visit: www.denvergov.org/jobs
Testing : Supplemental Questions Background Check/Drug Testing: Candidates must pass a criminal background check, 10 year employment verification and education verification. Additional checks such as credit and drug testing may be required. Probationary Period : The successful candidate will be required to complete a minimum six month probationary period (benefits will be active during this time) prior to attaining Career Status with the City.
Recruiter : LF

The City and County of Denver - 2 years ago - save job