Billing Associate
Hanlon Investment Management - Egg Harbor Township, NJ

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POSITION: Billing Associate
DEPARTMENT: Billing
REPORTS TO: Billing Manager

JOB SUMMARY: This position will assist the Billing Manager within a production environment, primarily responsible for performing all billing transactions required including (but not exclusive to) refunds, approving duplicate payment transactions, electronic check processing, past due invoices and endorsement changes.

JOB RESPONSIBILITIES:
  • Process all billing transactions
  • Issue billing adjustments
  • Print, validate and mail customer invoices
  • Process check requests
  • Match invoices to checks
  • Perform Journal entries and month-end for AP and AR areas
  • Work with the compliance department on all SEC requirements
  • Interface with internal customer service on customer inquiries
  • Process past due invoices and failed billing
  • Researches an d applies unallocated checks
  • Oversees client accounts, receivable write-offs and payment reversals
  • Reads, uses and is familiar with computer systems , manuals and procedures
  • M aintains and updates procedural manuals as needed
  • Organizes and maintains up to date financial records
  • Report process flow issues to the Billing Manager
KNOWLEDGE AND ABILITIES:
  • Working knowledge of Microsoft Office (Word, Excel and Access required)
  • Strong use of keyboard shortcuts; 10 key
  • Must have strong knowledge of billing and financial concepts
  • Works well in an environment with firm deadlines; results oriented
  • Perform multiple tasks effectively
  • Able to work both independently and as part of a team
  • Strong analytical skills required
  • Capable of making timely, independent decisions
  • Excellent oral, written and int erpersonal communications skills
  • Able to work Saturday /Sunday – Every Quarter – 3 month period
MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

SUPERVISORY RESPONSIBILITIES:
  • None
PHYSICAL REQUIREMENTS:
  • Ability to work indoors at a desk for extended periods of time
  • Ability to ascend and descend a set of stairs
  • Ability to lift a nd carry 10-20 pounds as needed
  • Listen, talk, interact, and effectively communicate with other employees, supervisors and outside contacts
  • Standing and/or sitting for extended periods of time
  • Use of phone and/or computer for extended periods of time
  • Bending, reaching and twisting in the performance of daily job functions
  • Seeing, reading, writing, utilizing a computer keyboard, mouse and other computer implements
  • Ability to work a set schedule consistent with job and/or business needs
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable acco mmodation is made to their known limitations. If accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

QUALIFICATIONS:
Education : Bachelor’s Degree

Experience: 3 to 5 ye ars accounting experience

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