Program/Grant Manager
University of Alaska - Kotzebue, AK

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Position number (PCN):

Job Open Date


Review Date To ensure consideration, please apply prior to the review date.


Job Close Date Jobs close at 5:00 PM Alaska time on the date listed.

Open Until Filled

Months per Year


Job Location


Department Legend
  • W = Statewide
  • A = UAA
  • F = UAF
  • G = UAFGI
  • S = UAS
F-CC Rural Development

Assignment Information

Term Funded

Major Org Unit

University of Alaska Fairbanks


Northern Region

Job Type

Clerical/Office Support Customer Service Marketing/Outreach/Public Relations Development/Fundraising

Internal Applicants Only? Click here for a definition of Internal Applicants


Salary Grade Salary Schedule



$2,675.20/bi-weekly, DOE

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HR Phone Number

University of Alaska Fairbanks - (907) 474-7700

HR E-mail Address

University of Alaska Fairbanks -

Job Posting Information

Job Posting Summary

The purpose of this position is to seek pre-award funding for our organization. The other purpose will be to do the grant and award reporting for the funding.

Knowledge, skills and abilities required for this position.

Knowledge of methods of organization, research and analysis. Ability to comprehend written material and interpret and apply policies, rules and regulations. Ability to establish and maintain effective working relationships with individuals and groups to work successfully as a member of a team. Ability to work with a diverse staff, often at more than one location. Ability to communicate effectively, both orally and in writing, with the ability to organize and present facts and opinions. Ability to exercise good judgment in analyzing situations and making decisions. Knowledge of applicable federal, state, and institutional laws, rules and regulations relating to administration of the program. Working knowledge of computer information systems and applicable software and databases. Ability to interpret and apply complex policies, rules and regulations. University procedures & departments, Native and rural issues/organizations, state agencies. Computer skills, Internet skills, research skills editorial skills, records management systems, word processing. Ability to prioritize work load. Good interpersonal communication skills.

Typical education or training required for this position (including licenses).

Three years college coursework and three years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Length of time and type of experience required for this position.

At least three years progressively responsible experience related to the specialty of program and grant management.

Preferred knowledge, skills or abilities for this position.

Two years experience with federal, state and/or foundation grants.

Special Instructions to Applicants

Please attach a cover letter, resume and three professional references to include previous supervisors. If you would like to include additional documents to support your application you may attach as Supplemental Document (1 ) or (2). If you need any assistance applying for the position please contact the UAF HR UAKjobs helpdesk at (907) 474-7700.

Special Conditions of Employment

Hire is contingent upon background check.

Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).

Ability to coordinate a diverse staff and faculty that may be assigned to rural centers. Ability to work harmoniously and diplomatically with a diverse group of partners in person, via telephone or email. Ability to manage projects with critical deadlines: reschedule work flow, stay late & complete projects if necessary.


Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office. Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office. Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska. Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security. Benefits : Refer to the Benefits web page at for more information on benefits available to University of Alaska employees. E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following: E-Verify FAQ: E-Verify Participation Poster (English): E-Verify Participation Poster (Spanish): Right to Work Poster (English): Right to Work Poster (Spanish):

Job Duties


Establish Partnerships- facilitate groups of people

Program Coordination:
Provide professional and technical assistance to program
staff as needed

Request, collect, organize and edit materials for grant
proposals and annual reports; use desktop publishing
software, design and format publications

Work closely with Director, principal investigator, faculty
and staffto complete reporting requirements by established

Provide support to principal investigator for all facets of pre-
award development, including complex federal, state, and
private grants

Proposal preparation and submission

Advise on policies, procedures, and regulations that pertain
to the project

Oversee and manage fiscal responsibilities associated with
the program

Logistical planning for meetings, conferences and presentations in support of the program

Program Management:
Direct and manage various grant funded projects for programs of Chukchi Campus.

Interpret and provide project evaluation to assure compliance with University regulation and granting agency requirements, to include OMB circulars

Evaluate and monitor grant funded projects for the program according to policy and approved stated objectives

Establish methods of measuring and analyzing costs and program goal achievements

Manage and direct the distribution of project funds

Review and recommend revisions in grant applications and budgets as they relate to the project

Coordinate and collect statistics and compile them into reports

Prepare and submit technical and statistical reports as requested by principal investigator and granting agencies

Write and/or assist in the grant writing process to obtain future funding for the program

Ability to travel to attend project workshops as required by granting agencies

Supervise program staff

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