Grants Management Assistant - Temporary
Chickasaw Nation Industries - Washington, DC

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The Grants Management Assistant will provide assistance in ONC grants management activities related to files management in preparation for closeout, and to provide support in maintaining and updating official grant files and grant systems. In addition, the contractor will provide financial and administrative surge support for full lifecycle ONC grants management activities.

Essential duties and responsibilities include the following. Other duties may be assigned.

Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.

Develops a plan for carrying out audits of ONC official grant files.

Reviews files to ensure the establishment of an official ONC award file for each grant or cooperative agreement award.

Reviews the award files to ensure that they are in line with the office’s common file structure.

Reviews award files to ensure that they include required file content.

Provides a detailed report to management on the status of the files.

Assists the grants management specialists in updating the files should deficiencies be identified and tracks progress toward the goal of all files being in compliance with ONC guidelines.

Performs grants system clean up and audits of system files.

Provides necessary surge support for full lifecycle grants management activities.

Provides a detailed report to management on the status of the files and updated files in line with office protocols that are audit ready and in order for closeout.

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and co-workers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.

Bachelor's degree from four-year college or university; or one to two years related experience and or training; or equivalent combination of education and experience. Must be able to work independently and in a team environment. Must be able to gather information and analyze data, and prepare reports. Working knowledge of Microsoft Excel is a requirement. Auditing experience in a grants office a plus. Analytical and problem solving skills is required.

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