Administrative Manager
Pinnacle Services - Saint Croix, VI

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Senior level manager able to provide varied, complex and confidential management and operational analysis in support of a department or program(s); oversee and administer a variety of projects, grants and contracts; conducts staffing, procedural, organizational, purchasing and budgetary studies and recommends modifications to increase effectiveness and efficiency; develop and produce effective management tools in monthly and annual reporting; may audit, analyze and verify fiscal records and reports, prepares financial, budgetary, and statistical reports, provides technical advice and/or supervision to staff, other departments, and performs related work as required.

  • Oversees and ensures that the administrative functions of the Department or program(s) assigned are effectively carried out; this may include analysis, reconciliation, report preparation, investigations, budget and purchasing research, and account/program monitoring.
  • Prepares budgets by coordinating and compiling data, researching past revenue and expenditures, making projections for the following year and making budget recommendations.
  • Conducts special research projects, including gathering, compiling and analyzing information;
provides alternatives and makes recommendations on courses of action.
  • Prepares complex reports including special reports, manuals, bid proposals, charts, statistical
tables, and graphs; give presentation on findings.
  • Develops, reviews, and analyzes budgeted revenue estimates, and fund sheets for the preliminary and final budgets; calculates and forecasts payroll costs.
  • Prepares annual cost control study and cost allocation plan reports.
  • Presents and justifies the annual operating budget and revenues, departmental budget estimates, and capital improvement budgets to the Executive Manager.
  • Analyzes alternative methods of financing; develops and installs procedures.
  • Provides assistance in the human resources area.
  • Provides technical assistance to departments in the formulation of budget requests; responds
to departmental inquiries; confers with and assists individuals requesting information.
  • Analyzes changing services and impacts upon fees and charges.
  • Advises departments on all purchasing-related issues.
  • Assists in the identification, distribution, and disposal of surplus property.
  • Communicates job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
  • Maintains continuity among teams by documenting and communicating actions, irregularities, and continuing needs.
  • Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
  • Manages a computerized database of confidential information to maintain integrity of information and establish good relationships with users of the database.
  • Tracks time-sensitive events to meet deadlines.
  • Develops, monitors and manages a budget to ensure expenditures remain within allocated funding.
  • Obtains and maintains a thorough understanding of the financial reporting and general ledger structure.
  • Ensures an accurate and timely monthly, quarterly and year end close.
  • Ensures the timely reporting of all monthly financial information.
  • Advises staff regarding the handling of non-routine reporting transactions.
  • Performs other duties of a similar nature or level.

  • Bachelor's degree in business, accounting or similar field; MBA and/or CPA highly desirable.
  • 10-15 years prior supervisory experience in financial reporting
  • Must be PC proficient and able to thrive in a fast -pace setting.
  • Strong interpersonal, supervisory and customer service skills required.
  • Ability to multi-task, work under pressure and meet deadlines required.
  • Must have fiscal management, budgetary preparation and control required to administer a budget.
  • Must have perational analysis and decision-making techniques for resource allocation and organizational effectiveness.
  • Must have knowledge of planning and research principles and practices, including operational and long-range strategic planning required for the implementation and success of programs and projects.
  • Must have knowledge of principles and practices of administration in the areas of planning, organizing and directing programs.
  • Must effectively communicate orally and in writing at all levels.
  • Transportation Workers Identification Card (TWIC) is required.

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