Senior level manager able to provide varied, complex and confidential management and operational analysis in support of a department or program(s); oversee and administer a variety of projects, grants and contracts; conducts staffing, procedural, organizational, purchasing and budgetary studies and recommends modifications to increase effectiveness and efficiency; develop and produce effective management tools in monthly and annual reporting; may audit, analyze and verify fiscal records and reports, prepares financial, budgetary, and statistical reports, provides technical advice and/or supervision to staff, other departments, and performs related work as required.
provides alternatives and makes recommendations on courses of action.
- Oversees and ensures that the administrative functions of the Department or program(s) assigned are effectively carried out; this may include analysis, reconciliation, report preparation, investigations, budget and purchasing research, and account/program monitoring.
- Prepares budgets by coordinating and compiling data, researching past revenue and expenditures, making projections for the following year and making budget recommendations.
- Conducts special research projects, including gathering, compiling and analyzing information;
tables, and graphs; give presentation on findings.
- Prepares complex reports including special reports, manuals, bid proposals, charts, statistical
- Develops, reviews, and analyzes budgeted revenue estimates, and fund sheets for the preliminary and final budgets; calculates and forecasts payroll costs.
- Prepares annual cost control study and cost allocation plan reports.
- Presents and justifies the annual operating budget and revenues, departmental budget estimates, and capital improvement budgets to the Executive Manager.
to departmental inquiries; confers with and assists individuals requesting information.
- Analyzes alternative methods of financing; develops and installs procedures.
- Provides assistance in the human resources area.
- Provides technical assistance to departments in the formulation of budget requests; responds
- Analyzes changing services and impacts upon fees and charges.
- Advises departments on all purchasing-related issues.
- Assists in the identification, distribution, and disposal of surplus property.
- Communicates job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
- Maintains continuity among teams by documenting and communicating actions, irregularities, and continuing needs.
- Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
- Manages a computerized database of confidential information to maintain integrity of information and establish good relationships with users of the database.
- Tracks time-sensitive events to meet deadlines.
- Develops, monitors and manages a budget to ensure expenditures remain within allocated funding.
- Obtains and maintains a thorough understanding of the financial reporting and general ledger structure.
- Ensures an accurate and timely monthly, quarterly and year end close.
- Ensures the timely reporting of all monthly financial information.
- Advises staff regarding the handling of non-routine reporting transactions.
- Performs other duties of a similar nature or level.
REQUIRED SKILLS AND EXPERIENCE
- Bachelor's degree in business, accounting or similar field; MBA and/or CPA highly desirable.
- 10-15 years prior supervisory experience in financial reporting
- Must be PC proficient and able to thrive in a fast -pace setting.
- Strong interpersonal, supervisory and customer service skills required.
- Ability to multi-task, work under pressure and meet deadlines required.
- Must have fiscal management, budgetary preparation and control required to administer a budget.
- Must have perational analysis and decision-making techniques for resource allocation and organizational effectiveness.
- Must have knowledge of planning and research principles and practices, including operational and long-range strategic planning required for the implementation and success of programs and projects.
- Must have knowledge of principles and practices of administration in the areas of planning, organizing and directing programs.
- Must effectively communicate orally and in writing at all levels.
- Transportation Workers Identification Card (TWIC) is required.