University of Alaska Southeast - personnel@uas.alaska.edu
Job Posting Information
Job Posting Summary
The Cashier is the primary employee responsible for receiving, processing and balancing all cash and credit card transactions. Duties also include processing refunds, textbook ordering, special accounts receivable entries, and set-up of course detail and fee types.
Knowledge, skills and abilities required for this position.
Knowledge of credit card machine operation and experience in cash handling and control procedures. Knowledge of collection and refund procedures. Knowledge of basic electronic spreadsheets and basic computer applications.
Typical education or training required for this position (including licenses).
High school graduation or the equivalent.
Length of time and type of experience required for this position.
Six months of fiscal related experience or equivalent.
Preferred knowledge, skills or abilities for this position.
Exposure to office procedures and main frame financial systems.
Special Instructions to Applicants
The following documents are required: 1) COVER LETTER: provide a brief summary of your qualifications as they pertain to this job posting. 2) RESUME: be specific in your details and include educational history, qualifications, and dates of employment for each employer listed (include a brief description of your duties). 3) REFERENCE LIST: provide the telephone contact number and email address (if available) of three professional references; include at least one recent supervisor. Indicate if the reference is a current supervisor, former supervisor, or co-worker. For assistance with the application process or for information regarding this position call Nicole Rogers, Human Resources at UAS Sitka Campus, at 907-747-7706 or e-mail at nrrogers@uas.alaska.edu
Special Conditions of Employment
Describe any other special skills/knowledge required for this position (e.g. additional training, heavy lifting or traveling).
Effective written and verbal communication skills to interact with students, staff, vendors, and agencies.
Information
Equal Opportunity/Affirmative Action : The University of Alaska is an equal employment opportunity/affirmative action employer and educational institution. Women and minorities are encouraged to apply. Applicants needing reasonable accommodation to participate in the application and screening process should contact the local Human Resources office. Public Disclosure : Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. Background Investigation : Finalists may be subject to a background investigation. Any offer of employment is contingent upon a review of the results of the background investigation by the Human Resources office. Immigration Reform and Control Act : Person(s) hired by the University of Alaska must comply with the provisions of the Federal Immigration Reform and Control Act of 1986. All employees must provide proof of eligibility to work. For foreign nationals requesting employer sponsored visas, a job must qualify as a "specialty occupation" to be eligible for sponsorship of a U.S. H 1B visa petition. You must present your Social Security Card as verification of your Social Security Number. If you do not have a social security number, you must present a receipt from the Social Security Administrations stating you have applied for a social security number within 10 days of your employment with the University of Alaska. Social Security : On January 1, 1982, the University opted out of the Social Security system; however, participation in Social Security is still required for adjunct faculty hired after January 1, 1996, temporary staff, extended temporary staff, and certain student employees. Also, benefit-eligible employees hired after April 1, 1986, are required to pay into Medicare even though they do not participate in Social Security. Benefits : Refer to the Benefits web page at http://www.alaska.edu/benefits for more information on benefits available to University of Alaska employees. E-Verify : The University of Alaska participates in the E-Verify program for federal contracts only. For our FAQ and F1 student information please see the following: E-Verify FAQ: http://www.alaska.edu/hr/procedures/PDF/personnel.reference.everify_faq.pdf E-Verify Participation Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterEnglish.pdf E-Verify Participation Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/EverifyPosterSpanish.pdf Right to Work Poster (English): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWEnglishversion.pdf Right to Work Poster (Spanish): https://e-verify.uscis.gov/emp/media/resourcesContents/WebBPPOSTERRtoWSpanishversion.pdf
Job Duties
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Records
Duty: Cashiering: Receive and process student tuition, fees, and all payments coming into the Sitka Campus. Balance cash, checks and credit card payments to daily cashiering session. Apply financial aid, third party charges/payments, and deferrals. Verify that all backup is attached with the current day's work. Process refunds on credit cards and cash after review by accountant. Process refunds for financial aid after checking with the financial aid office in Juneau. Process and record bookstore refunds on returned items. Responsible for security of miscellaneous cash receipts at the counter. Receive and process money for auxiliary operation (bookstore and student government) and other recorded revenue. Disburse and log special event tickets and various student government specials. Reconcile vending machine money.
MBS Textbook: Assist faculty in receiving and processing MBS requests. Apply book charges to student and/or third party accounts when financial aid is involved via use of vouchers faxed to MBS and invoices as control document. Correspond with MBS and faculty, and check MBS web site for correct data.
Accounts Receivable: Process professional development entries and other special account entries in banner. Assist with accounts receivable functions for student and agency accounts as needed. Troubleshoot student accounts and work with departments on correct way to fix problems. Process and track adjunct faculty tuition waivers and all other waivers.
Detail Code and Fee Type: Enter the detail code, amount and fee type into the schedule detail form for each course. Troubleshoot fee type information when entered incorrectly and make appropriate corrections.
File Management: Maintain files for accounts payable, accounts receivable, miscellaneous cash, and banner sessions, and help prepare files at year end rotation. Other duties as assigned by Business Manager, Accounting Technician or Director.
University of Alaska - 5 months ago
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