Administrative Assistant (FT - Nebraska Heart Hospital)
Franciscan Health System - Lincoln, NE

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GENERAL SUMMARY:
Provides administrative and clerical support to the Chief Officers of Nebraska Heart (NH). Provides support to Team Leaders and other company representatives as requested. Greets clients and vendors; directs them to the appropriate area.

ESSENTIAL JOB DUTIES:
Monitors the current status of work for the NH Officers.

Anticipates NH officer's needs by gathering records, reports, correspondence or other specific information. Handles confidential matters concerning NH policies and procedures.

Informs appropriate NH officer of operational problems. Handles matters not requiring executive disposition.

Facilitates communication between Administration and Physicians via email, phone calls and text messages.

Coordinates NH Officers, physicians, team leaders, and staff’s travel arrangements and conferences. Maintains NH Officer’s appointment calendars. Arranges appointments, meetings, and conferences as requested. Contacts the appropriate person(s) to attend scheduled meetings.

Organizes and attends meetings as assigned, composes minutes, and reports on major points/actions resolved or to be taken.

Handles variety of matters involving contact with various staff, board members, medical committees, government agencies, public, etc.

8. Receives and distributes incoming mail; reviews and evaluates mail to identify those items requiring priority attention of the NH Officers. Independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.

Performs research and analysis on specific issues, as needed.

Assists in the coordination, supervision, and completion of special projects, as appropriate.

Greets clients, vendors and other individuals that come in to the Administrative area and directs them accordingly. Answers phones and assists that individual or directs them appropriately.

Participates as a team member and provides

Leadership

to colleagues and other team members to ensure that our number one goal of providing

Excellence

of service and care to our patients and their families is accomplished everyday.

Consistently and reliably works scheduled hours.

Maintains strict confidentiality of all NH business, employees, patients and their families.

Willingly shares and promotes expertise and

Teamwork

with fellow co-workers.

Consistently seeks ways to improve work procedures and methods to increase effectiveness and efficiency in the organization.

Committed to conducting all behavior with

Integrity

and high ethical standards.

Communicates with patients, families and team members in a manner which promotes dignity and

Respect.

Performs other duties as may be assigned by management.

Qualifications

KNOWLEDGE, SKILLS AND ABILITIES

:

Strong knowledge of general office practices and procedures.

Strong knowledge of grammar, spelling, and punctuation to type meeting minutes and other correspondence.

Strong knowledge in operating personal computer and software packages such as Microsoft Word, Excel, Power Point, Outlook, and Adobe.

Knowledge in operating office equipment such as fax, copier, printer, calculator, telephone, scanner, etc.

Strong ability to organize and prioritize multiple projects.

Strong ability to establish and maintain effective working relationships with physicians, administrators, co-workers and the public.

Strong ability to multi-task and reprioritize work load.

Ability to gather data, compile information, and prepare reports.

Ability to speak clearly and concisely.

Ability to speak, read, understand and follow oral instruction in English.

Ability to sort and file materials alphabetically and numerically.

EDUCATION AND EXPERIENCE:
High school graduate or equivalent plus Associates degree in a related field; and three to five years administrative or secretarial experience is required.

TYPICAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work requires:
Prolonged sitting, some bending, stooping, and stretching.

Hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.

Normal range of hearing and seeing to record, prepare, and communicate appropriate reports.

Light lifting of up to 10 pounds frequently and up to 20 pounds occasionally.

WORKING CONDITIONS:
Normal office environment.

Additional Responsibilities

:

Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times

Adheres to and exhibits our core values:
Reverence

: Having a profound spirit of awe and respect for all creation, shaping relationships to self, to one another and to God and acknowledging that we hold in trust all that has been given to us.

Integrity

: Moral wholeness, soundness, uprightness, honesty and sincerity as a basis of trustworthiness.

Compassion

: Feeling with others, being one with others in their sorrows and joys, rooted in the sense of solidarity as members of the human community.

Excellence

: Outstanding achievement, merit, virtue; continually surpassing standards to achieve/maintain quality.

Maintains confidentiality and protects sensitive data at all times

Adheres to organizational and department specific safety standards and guidelines

Works collaboratively and supports efforts of team members

Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community

Catholic Health Initiatives and its organizations are Equal Opportunity Employers.

Job

Administrative and Clerical

Primary Location

NE-Lincoln-Nebraska Heart Hospital

Shift

days

Scheduled Hours per 2-week Pay Period

80

Weekends Required

None

Status

Full Time

Franciscan Health System - 19 months ago - save job - block
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