Responsibilities :
Brasfield & Gorrie's jobsite in Brunswick, GA is seeking an Administrative Assistant to join the project team. Below are the main responsibilities for this position.
Weekly payroll reporting in the E-1/J.D. Edwards Payroll System
Type up contracts to assist project management team
Process new applicants and process through payroll.
Keep field employees informed of any personnel-related changes i.e. benefits, etc.
Maintain all Safety & Drug Program requirements, including reporting accidents, maintain first aid kit, post OSHA required forms, maintain MSDS/Haz Com books etc.
Type, send and file superintendent correspondence.
Set up and maintain job files
Assist with processing invoices.
Track rental equipment and incoming materials
Price and order small supplies and rental equipment if requested by Superintendent .
Order supplies
Collect and distribute mail.
Update Administrative Assistant of any subcontract requirements received and check with her to make sure all requirements are met before start up of work on site.
Assist with answering telephones.
Set up general start-up procedures for state required postings, signage and maintain job bulletin board.
Box up files for record keeping at end of project.
Must have practical knowledge of clerical functions such as typing, filing, answer phones
4 years experience in an administrative, clerical role- construction administrative assistant experience preferred
Word and Excel experience
Prolog experience preferred
Must have good verbal and written communication skills
Positive attitude
Basic knowledge of payroll procedures and accounting a plus
Self motivated and good people skills
Excellent phone skills
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Brasfield & Gorrie - 2 years ago
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