Project Coordinator
MedAssets, Inc. - Oakland, CA

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Career Level: (Internal Use): PYLW3

MedAssets partners with healthcare providers to improve their financial strength by implementing integrated spend management and revenue cycle solutions that help control cost, improve margins and cash flow, increase regulatory compliance, and optimize operational efficiency. MedAssets serves more than 125 health systems, 3,300 hospitals and 30,000 non-acute care healthcare providers. For more information, visit .

Job Summary:
This position plays a central role as the contract communications resource for our internal and external clients.

Essential Job Functions:
Acts as the internal liaison regarding contract status between the Project Management team, Service Line Directors (SLD), and Operations for all aspects of project coordination.

Manage tasks to deliver communications to the Client on time while meeting required Dashboard Metrics.

Compile and deliver accurate weekly reports to the Client.

Manage OnTrack data quality as it relates to project coordination.

Interface with Service Line Directors and Project Managers to proactively attain required documents for Virtual Contract Review, the organization’s contract approval process.

Submit contract packages via the Client’s web-based approval interchange.

Create archival minutes and action items for the Client’s leadership team’s meetings.

Communication and timely resolution of Client issues and inquiries regarding project coordination.

Partner with Operations team to prioritize tasks to ensure Dashboard metrics are met.
Communicates proactively with management on process and systems effectiveness and presents projects and recommendations to address gaps.

Minimum Qualifications & Competencies:
BA/BS in related field or a minimum 3-5 years experience in an office/professional/corporate environment.

Possess intermediate/advanced writing abilities.

Track and organize contracts. He /she is responsible for assisting with program management.

Experience with contract management, procurement or vendor management functions within an organization preferred.

Provide support for all operational aspects of vendor management process.

Provide administrative support to Vendor Management staff.

Populate and organize Vendor Management database.

Must be able to meet contract deadlines and process amendments.

Manage updates to supplier and contract databases.

Is highly organized, extremely detail-oriented and able to manage multiple projects.

Demonstrates strong commitment to teamwork and confidentiality.

Able to multi-task, prioritize workload, be pro-active, and work effectively with minimal supervision.

Able to communicate professionally, effectively and courteously, both orally and in writing, with strong emphasis on telephone/email demeanor and interpersonal skills.

Possess intermediate/advanced knowledge regarding the use of personal computers and related software applications, including but not limited to the following Microsoft products: SharePoint, Word, PowerPoint, Excel, Access, and Outlook.

Preferred experience as a contract analyst for hospital/health system, but will consider candidates that have contract administration, contract coordinator, vendor administrator experience in IT, Finance, Supply Chain, Sourcing, and Procurement in any other industry.

MedAssets is an Equal Opportunity Employer and ensures its employment decisions comply with principles embodied in Title VII, the Age Discrimination in Employment Act, the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Assistance Act of 1974, Executive Order 11246, Revised Order Number 4, and applicable state regulations.

Required Skills

Required Experience

About this company
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MedAssets is at the center of improving the quality and effectiveness of the healthcare industry. From establishing best practice value for...