Faneuil Inc. is a dynamic, fast paced, hard driving company and we are looking for truly the best employees for our programs. We want smart, fun, hard working, ethical, driven professionals who love talking to people and solving problems. When we find the right people, we offer them great pay, a professional environment, and a great place to build or rebuild your career. For information on who we are, please visit www.faneuil.com .
As a top professional, you desire an employer who recognizes and appreciates your talent, education, and professional credentials. You want great pay and a place where you can make an active contribution. We also know that you want to test your skills in a challenging yet rewarding career that offers the real promise of career and salary growth.
Deputy Clerk is a legal support position responsible for providing all customers and suppliers timely and appropriate services in an environment that is customer-focused, data-driven, process-oriented, team-centered, partner-interdependent and sensitive to human diversity. The duties require a high degree of accuracy and a thorough knowledge of legal terminology and procedures and operational process of the bureau.
Essential Job Functions
• Edits and enters into automated equipment all work products of administrative hearing officers, (appeals referees, and special deputies) using recorded dictation and/or handwritten copy.
• Records and revises final copy of material containing technical legal terminology and case citations.
• Prepares final copy with a high degree of accuracy and in accordance with strict rules of format for draft and final administrative decisions, interim orders, recommended and final orders, subpoenas, and inter-office communication.
• Uses established procedure to produce transfer of stored standardized sentences and paragraphs in decisions.
• Incorporates corrections and editorial changes made by hearing officers in subsequent decisions.
• Corresponds with and advises parties or representative regarding inquiries about the hearing, decision, and appeal process utilizing knowledge of the rules of procedure governing the administrative hearing and decision process.
• Responsible for accurate keyboarding of file records for record output to produce hard copy originals of hearing notices, decisions, orders and other documents necessary for processing an appeal.
• Prepares copies of relevant documents which are forwarded to the parties prior to the administrative hearings.
• Prepares and distributes decisions and orders of hearing officers certifying and ensuring the accuracy of the mailing date, completeness and that copies are provided to all interested parties of record and to the appropriate agency offices.
• Responsible for timely assembling and transmitting case materials in order for the Bureau of Appeals to comply with federal and state laws and regulations.
• Enters necessary data into the computer for tracking cases under review by the Bureau of Appeals.
• Files orders of the Unemployment Appeals Commission by date and legal issue in the office library in a timely manner.
• Reviews subpoena requests received from parties to determine whether to issue subpoenas or seek approval from the hearing officer. Prepares and mails witness subpoenas and subpoena duces tecum in accordance with Bureau policy.
• Prepares weekly docket for hearing officers including verification of time lapse standards, affixation and certification of mailing date, computation and/or verification of time zone inclusions, verification of hearing locations and method of appearance by parties, and specialized instructions to be displayed on the notice of hearing.
• Advises parties of hearing continuances and if necessary, arranges with parties a substitute hearing date and time.
• Performs other work as required.
• Four years secretarial or clerical work experience, one year of which must have been as a legal secretary, a paralegal or working with administrative hearings or a judicial clerk.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours per year for the non-legal work experience.
• Excellent typing and data entry skills
• Superior organization, attention to detail, and multi-tasking abilities
• Strong written and verbal communication skills
• Experience with MS Office, common office equipment, and document storage
• Knowledge of correct spelling, punctuation and grammar usage.
• Knowledge of legal terminology.
• Knowledge of appeals procedures.
• Skill in typing.
• Ability to establish and maintain effective working relationships with others.
• Ability to perform repetitive work for extended periods of time.
• Ability to follow instructions.
• Ability to exercise discretion and confidentiality in handling matters relating to the appeals process.
Ability to communicate orally with management, and other co-workers, both individually and in front of a group is crucial. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines.
Some tasks require oral communications ability and visual perception and discrimination.
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.
Faneuil, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Faneuil, Inc. will provide reasonable accommodation(s) to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Only candidates who meet all of the minimum qualifications of the position will be interviewed.
Faneuil, Inc. - 16 months ago