Administrative Assistant (Mexico city, Federal District, Mexico)
CSX - Ciudad de México, D. F.

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Job Summary:
Provides administrative support to CSX de Mexico's Director General and to the SX de Mexico team. This position is located in

Mexico City, DF, Mexico.

Primary Activities and Responsibilities:
Manage daily, weekly, and monthly calendar.

Manage daily, weekly, and monthly Sales Scorecard / Opportunity Report / Win Scorecard

Manage prioritization and timely replies to e-mails, responding on behalf of the Director General and team as appropriate

Track all correspondence to ensure requested responses are returned in a timely manner

Ensure technical and administrative support is provided to internal and external customers as needed.

Review expense reports and appropriate documentation and process invoices for payment. Maintain applicable files.

Manage meeting agendas, maintain list of action items, distribute minutes / action items and pursue resolution of action items.

Make travel arrangements, coordinate facilities, set up, and catering with vendors, etc., within budgetary constrains, and manage attendee list for meetings, conferences, training, etc.

Prepare materials for meetings, including presentations and summary reports that may include spreadsheets and graphs.

Provide administrative support for CSX de Mexico team as needed.

Prepare, maintain, and present departmental metrics / scorecard.

Monitor departmental budget reports.

Coordinate, manage, execute and maintain budget for CSX de Mexico events

Order office supplies.

Assist with special projects.

Miscellaneous activities and responsibilities as assigned by manager.

Qualifications

Minimum Qualifications:
High School diploma/GED required

3 or more years of Administrative experience required

Equivalent Minimum Qualifications:
Associates or higher degree required from an accredited institution

1 or more years of work experience required

Preferred Qualifications

In addition to meeting the above qualifications, the following is preferred:

Associates degree from an accredited institution and 1 or more years of experience supporting executives, government officials, or serving in an administrative support capacity at a Fortune 500 company

Knowledge and Skills:
Fully bilingual and must have excellent communication skills in English and Spanish languages (Written, Verbal, Reading, Comprehension)

Ability to communicate (verbal and written) with various levels of the organization

Excellent organizational, planning and prioritization skills

Must be able to execute high quality work and have a keen attention to detail

Interpersonal skills

Must have a service focused attitude and display strong collaboration skills across teams

Microsoft Outlook skills, including scheduling meetings and managing emails and calendars

Microsoft PowerPoint and Word skills including document and report creation and editing

Microsoft Excel skills to create graphs and charts and maintain Departmental scorecards

Ability to work in a fast paced environment that requires sensitive matters be handled confidentially

Ability to develop and deliver presentations

Competencies:
The CSX Competency Framework is the foundation of our Talent Strategy and is what drives CSX performance. CSX accordingly selects and develops talent based on each of the following competencies: analyze issues and make effective decisions, advance the business, engage, coach, and build a diverse workforce, build partnerships, improve service quality and processes, execute effectively, demonstrate personal leadership, and demonstrate functional and technical agility.

Job Requirements:
The applicant selected for this position may be required to successfully complete a background check and drug test. Passing results must be received prior to start date in new position.

Safety Commitment:
Safety is a way of life at CSX, encompassing every aspect of company operations. Guided by a policy of ensuring the safety of our employees, our customers, and the communities we serve, CSX works relentlessly to prevent accidents and injuries. Not only is it the right thing to do, but when a company puts safety first, everyone benefits: the employees and their families, the customers, and the communities.

Company Profile:
CSX Corporation, a Fortune 500 company headquartered in Jacksonville, FL, is a multi-modal freight transportation company serving customers across North America. Through its primary subsidiary, CSX operates the largest railroad in the eastern United States with operations in 23 states, the District of Columbia, and two Canadian provinces. CSX also includes an integrated intermodal company which serves customers with its own truck and terminal operations as well as a dedicated domestic container fleet. Other CSX subsidiaries provide technology and real estate support to the company. These subsidiaries combine to allow CSX to deliver efficient freight alternatives to customers in a variety of industries, including coal, chemicals, automobiles, metals, agricultural and forest products, food and consumer goods.

CSX Transportation (CSXT) is the largest company in the CSX family employing approximately 30,000 management and union employees. CSXT's primary focus is the operation, maintenance, and management of the largest railroad in the eastern United States.

Closing Statement:
At CSX two of the company's core values are People Make The Difference and Safety Is A Way of Life. We are committed to offering our team members the most competitive compensation and benefits package available, unlimited opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

CSX is an Equal Opportunity / Affirmative Action Employer that supports diversity in the workplace.

Primary Location

:

Mexico

Relocation Available

:

No

Tax Status

:

FICA

Overtime Status

:

Non-exempt

Closing Date

:

Ongoing

Number of Openings

:

1

CSX - 2 years ago - save job
About this company
170 reviews
CSX, based in Jacksonville, Fla., is a transportation company providing rail, intermodal and rail-to-truck transload services. Our...