Graduate Student and Research Operations Admin
University of Chicago - Chicago, IL

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Graduate Student and Research Operations Admin

Type of Position
Staff

Number of Positions Available
1

Division
Biological Sciences

Department
20124-BSD-Radiology

*Standard Summary
Plans and administers a variety of student services by performing two or more of the following: manages admissions processes and facilitates activities related to admissions; creates and/or analyzes reports of admissions and financial aid data to inform future enrollment strategies; plans and schedules orientation activities for matriculating students; reviews and confirms that students who have enrolled to graduate school have successfully completed all the departmental as well as Divisional requirements; facilitates the quarterly convocation process for the Division; collaborates with career counselors to provide current students and alumni with career services such as annual meetings and individual student counseling sessions which are specifically designed to meet their needs. Develops programs to build community within the student population. Provides oversight and manages day-to-day operations of programs. Responds independently to inquiries from prospective and new students. Addresses student concerns as they develop, utilizing accepted student development methods and approaches. Resolves issues related to, but not limited to: course selection, degree requirements, waivers, pass/fail requests, substitutions, concentrations, tuition billing, bidding, and leaves and reinstatements. Develops positive and active working relationships with internal and external constituents including but not limited to the Registrar, the Bursar, University Counseling Services, University and Divisional Deans' Offices, and others to create synergies across departments related to programming, resolution of student issues, and other matters of common interest. Develops and monitors the budgets and accounts associated with all student services activities. Monitors relationships with outside vendors, ensuring high-quality service standards and overall student satisfaction.

About the Unit
The Committee on Medical Physics graduate program prepares aspiring medical physicists with the knowledge to apply the principles of the physical sciences to biomedical problems. The graduate program includes 27 faculty and approximately 25 PhD students.

Unit Job Summary
Graduate Student and Research Operations Admin: Plans and administers a variety of student services by performing two or more of the following: manages admissions processes and facilitates activities related to admissions; creates and/or analyzes reports of admissions and financial aid data to inform future enrollment strategies; plans and schedules orientation activities for matriculating students; reviews and confirms that students who have enrolled in the graduate program have successfully completed all the departmental as well as Divisional requirements; facilitates the quarterly convocation process for the Division; collaborates with career counselors to provide current students and alumni with career services such as annual meetings and individual student counseling sessions which are specifically designed to meet their needs. Maintains databases of student awards, publications, presentations, and other accomplishments, student funding, student progress, updates the Medical Physics Graduate Program Director/co-Director on a regular schedule, and updates the GPMP wiki and Committee on Medical Physics website pages. Keeps such records and other T32 training grant based records for training grant and CAMPEP accredited submissions and renewals. Develops programs to build community within the student population. Provides oversight and manages day-to-day operations of programs. Responds independently to inquiries from prospective and new students. Addresses student concerns as they develop, utilizing accepted student development methods and approaches. Resolves issues related to, but not limited to: course selection, degree requirements, waivers, pass/fail requests, substitutions, concentrations, tuition billing, bidding, and leaves and reinstatements. Develops positive and active working relationships with internal and external constituents including but not limited to the Registrar, the Bursar, University Counseling Services, University and Divisional Deans' Offices, and others to create synergies across departments related to programming, resolution of student issues, and other matters of common interest. Develops and monitors the budgets and accounts associated with all student services activities. Provides support and minutes for the Committee on Medical Physics Faculty meetings. Provides support to enable the various subcommittees of the Committee on Medical Physics. Provides support, scheduling, and event planning for graduate program recruitment/interview visits, outside speakers for the GPMP seminar series, GPMP retreats, and other GPMP-related events. Provides organizational support for students involved in the Committee on Medical Physics such as interns, summer students, visiting students, and graduate students from outside of the GPMP who are conducting dissertation research within GPMP labs. Monitors relationships with outside vendors, ensuring high-quality service standards and overall student satisfaction.

Research: Coordinates administrative aspects of research operations to facilitate research grant submissions, IRB and IACUC protocol submissions, and other research related activities. Receives requests for facilities services from research faculty and staff and coordinates delivery of appropriate services. Coordinates movement of equipment and materials, including ensuring proper and timely set up of research employees in new office space; maintains building security, including maintaining building keys; space utilization data and equipment. May also assist in developing and managing facilities budget, purchasing supplies and equipment, developing facilities-related policies and procedures and coordinating renovation and other facilities-related projects.

Education
Bachelor's degree with a minimum of two years of administrative experience in a student affairs, academic support , or closely-related environment or a minimum of five years of administrative experience in a student affairs, academic support, or closely-related environment required.

Advanced degree preferred.

Experience
Experience with standard computer programs (e.g. MS Office Word, and Excel, standard email and internet applications) required.

Experience working in a higher education research institution preferred.
A minimum of two years of experience in student affairs administration or a closely-relate preferred.

Competencies
Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands required.
Ability to effectively communicate with faculty, graduate students, and various administrative offices at all levels in the University required.
Excellent organizational skills required.
Attention to detail required.
Analytical skills required.
Ability to meet deadlines required.
Ability to maintain confidentiality required.
Ability to resolve problems required.
Ability to work independently and as part of a team required.
Knowledge of Microsoft Office required.

Knowledge of database management software preferred.

Required Job Seeker Documents
Resume
Reference Contact Info

Optional Job Seeker Documents

Work Location
Campus - Hyde Park

Other Work Location

Work Schedule
Full-Time

Hours/Week
40

If other than regular hours (M-F, 8:30-5:00) please detail
M-F, 8:30 - 5:00

Benefits Eligible?
Yes

Union (If applicable):
Non-Union

Pay Grade
NA

Pay Range
Depends on Qualifications

Pay Frequency
Monthly

Does this position require incumbent to operate a vehicle on the job?
No

Is a Background Check Required?
Yes

Is Drug Testing Required?
No

Employee Referral Bonus Amount
None

Posting Date
02-12-2013

Remove from posting on or before
08-12-2013

University of Chicago - 17 months ago - save job - block
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Founded by oil magnate John D. Rockefeller, the University of Chicago is a private, nondenominational institution of higher learning....